Resolution - Fin. Info from Bd of Educ. - #2011-13

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2011 - /3- o L EE C OUNTY _J04 __ Qac� Committed Today for a Better Tomorrow RESOLUTION SEEKING FINANCIAL INFORMATION FROM THE LEE COUNTY BOARD OF EDUCATION WHEREAS, on April 21, 2011 the Lee County Manager received the 2011 -12 Fiscal Year Budget Message from the Lee County Schools Superintendent, and WHEREAS, the FY 2011 -12 Fiscal Year Budget Message from the Lee County Schools did not include a line -item budget as was submitted the last several years and which was promised by the Superintendent during a joint meeting of the two Boards on February 11, 2011, and WHEREAS, North Carolina General Statute 115C -429 (a) requires that the Board of Education submit the "entire" budget as approved by the Board of Education to the Board of County Commissioners, and WHEREAS, the County Commissioners have the right and duty to consider budget requests submitted by the Board of Education on a line -by -line basis, and WHEREAS, the amount of funding a local school administrative unit receives from other sources o including Federal, State and other local revenues is an important consideration in formulating the County's overall budget decisions, and WHEREAS, North Carolina General Statute 115C- 429(c) requires the local school administrative unit to provide "all books, records, audit reports and other information bearing on the financial operation of the local school administrative unit" and format those reports as requested by the Commissioners, and WHEREAS, it is necessary for the County Manager to receive a complete Board of Education budget prior to his recommendation of an overall County budget to the County Board of Commissioners; and WHEREAS, it is necessary to receive the following information from the Lee County Board of Education prior to the Board of Commissioners' final consideration of the overall County budget. NOW THEREFORE, the Lee County Board of Commissioners, acting under their statutory authority hereby requests the following information from the Lee County Board of Education: 1) The entire FY 2011 -12 budget by line item showing all sources of revenue individually and the corresponding expenditures of those revenues. The budget should show last year's budget versus this year's budget for all funds including the capital project fund. 2) FY 2010 -11 year -to -date financial report by line -item through April 30, 2011. This report will show all sources of revenue and all expenditures including capital project funds. In addition, the Board requests that this report show actual expenditures versus budgeted expenditures. 3) Statement of fund balance position for the last 3 years and any worksheets on this subject provided by the Board of Education staff to their auditors. These worksheets and any other ® documents will show the designations made by the staff of the fund balances.