2011 - 07-18-11 Reg. Meeting - Laserfiche WebLink

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iOD ITRE updated 12/15/2010 Participating Agenc (Transit System Name) User of AssetWorks Vehicle Maintenance Application: • NCDOT agrees to pay year 1 and 2 of the annual maintenance and hosting costs. Year 3 must be built into your fully allocated cost model. The projected costs are $213 /month /user for hosting and $24.82 per vehicle. • Agrees to identify a System Champion; this person will also serve as the key system contact and on the Implementation Team. This person must: be technically competent and know the system's maintenance business practices, have authority to make decisions, • Agrees to have a high speed internet connection, • Agrees to participate in periodic system evaluations as well as collect, review and respond, to "before and after" evaluation criteria as defined by the Implementation Team, • Agrees to evaluate and if necessary modify current business practices • Agrees to use, in practice and reporting functions, the vocabulary and definitions provided by NCDOT and ITRE, Roles and • Agrees to involve staff in training and implementation, Responsibilities • Agrees to "go live" within 30 days of final group training, • Agrees to fully implement the functions and to use the selected software and to respond to feedback given by the Implementation Team. Failure to do so will result in repayment of 100% of the total cost, ranging between $11,000 to $17,000 depending on the timing of this requirement, • Agrees to participate in user group activities, as appropriate, • Agrees to commit the necessary time for key staff during training and implementation and to deal with any costs that may arise, • Agrees to create a cooperative arrangement with service contract providers and hold them accountable in the use of the software application, if applicable, • Agrees to have an approved maintenance plan, • Agrees to develop a performance measurement system to improve maintenance quality and the useful vehicle life, • Agrees to maintain maintenance history on each vehicle for 5 years following disposal and to meet NCDOT oversight expectations, • Agrees to enter data (miles, fuel and work orders /repairs) daily by training one person and cross training others in the organization. Contact Board Chair, (System Name) We the undersigned agree to participate and cooperate in the development and installation of AssetWorks Vehicle Maintenance Application project. Miriam Perry tt oriz Date Date 7- Date