Agenda Package - 08-15-11 - Laserfiche WebLink

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G 7 '_5 Ad dendum A - EDA Procurement Polic d. An adequate number of responses from qualified sources must be received in order to proceed with the selection process. If this is not the case, then the County must follow the above - described procedure for a second time and expand the area of circulation of the advertisement. On the second solicitation, any response may be reviewed for selection, but the County need not be obligated to accept the single proposal and may elect to begin the process again. e. Awards will be made to the responsible firm /person having the ability to perform successfully under the terms and conditions of the proposed procurement. Factors to be considered in the award of contract include: contractor integrity; record of past performance, experience; education; familiarity with the subject matter and with the County, etc. Contract award cannot be based upon evaluation of cost of service alone. Once a candidate has been selected, the County at its option may negotiate the cost of service. Proposals will be reviewed on the following bases 1. CONTENT REVIEW: Each proposal received will be evaluated to determine how the respondent addressed the scope of services. Review should include a look for clarity, project understanding, feasibility and staffing qualifications to administer the service. The proposal which most clearly meets this review should be ranked highest and should receive a 20 point score The average proposal should receive a 10 point score Proposals which contain poor contents should receive a 1 point score. If no proposal is assessed to have superior contents or exceptionally poor contents, the rankings should be consistent at 5 points. 2. PERFORMANCE REVIEW: Proposals should be reviewed and reference calls should be made to assess past performance. The individual /firm determined to have the most superior performance based upon successfully working on similar projects will receive a 20 point score. Average performance should receive a 10 point score. Poor performance should receive a 1 point score If no proposal is assessed to have superior contents or exceptionally poor contents, the rankings should be consistent at 5points. 3. BONUS POINTS: Bonus points may be assigned to the scores as applicable for the following: a)Disadvantaged firms (minority ownership at least 51% of business) 1 point b) Small Business ( <$100,000 annually) 1 point c) Local Business (Section 3 Area) 1 point Lee County Purchasing and Contracting Policy Page13 Amended August 15, 2011