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While NC law and County policy mandate when written contracts are required, this does not preclude the use of written contracts at any time. It should also be remembered that the need for a contract might vary according to circumstances. All written contracts must be reviewed by the County's legal department. North Carolina Bid Requirements Formal Bid Requirements The County will follow the NC General Statutes governing the formal bid requirements (143-128) for purchase of supplies, materials and apparatus; and for building construction contracting and repairs. The County will observe the reporting procedures as required by the NC General Statutes for the required procedures. (Formal Bid guidelines attached see Policy List attachments) Exceptions to Bid Requirements On August 2, 2001, the North Carolina General Statutes regarding purchasing were amended to adhere to modem procurement practices.Included in the amendment were several exceptions for certain type purchases.This policy shall acknowledge and exempt those exceptions as listed below and authorize the County Manager to award such bids: 1. The purchase, lease, or other acquisition of any apparatus, supplies, materials, or equipment from any other government unit or agency thereof within the United States. 2. Cases of special emergency purchases involving the health and safety of the people or their property. 3. Purchases of information technology through contracts established by the State Office of Information Technology Services, 4. Purchases from contracts established by the State or any agency of the State,if the contractor is willing to extend to a political subdivision of the State the same or more favorable prices, terms, or conditions as established in the State contract. 5. Purchase of used apparatus,supplies, materials, or equipment. For purposes of this subdivision, remanufactured or refabricated apparatus,supplies, materials, or equipment are not included in the exception. Informal Bid Requirements The informal bidding requirements cover contracts for construction or repair work and contracts for the purchase or lease-purchase of apparatus, supplies, materials, or equipment involving the expenditure of $30,000 or more, but less than the limits prescribed by the formal bidding requirements. They may be obtained verbally, or by electronic or written submission. The Lee County standard is for informal bids over the $30,000 threshold to be written sealed bids. No advertisement is required.The Lee County standard is to at a minimum post any informal bid request on its website, Ieecountync.gov, for at least five (5) business days. The Lee County standard is to seek three quotes for all bids that do not qualify for the exception rules. The department or county must keep a record of all quotes sought, but not are not subject to public inspection until the bids are opened. The standard for awarding contracts is based on the "lowest responsible bidder, or bidders, taking into consideration quality, performance, and the time specified in the proposals for the performance of the contracts." [General Statute 143-131] Lee County Purchasing and Contracting Policy Page 12 Amended July 23, 2018