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C. FISCAL CONTROL nn© 13 wv 911 M 42 Page 5 of 12 1. The Department shall comply with the Local Government Budget and Fiscal Control Act, North Carolina General Statute Chaptert159, Article 3. a. The Department shall maintain a purchasing and procurement system in accordance with generally accepted accounting practices and procedures set forth by the Local Government Commission. b. The Department shall execute written agreements with all parties who invoice the Department for payment for the provision of services to patients. c. The Department shall receive prior approval from the State when subcontracting for services in the Women, Infants and Children Program. d. When subcontracting, the following conditions must be met: 1. The Department is not relieved of any of the duties and responsibilities provided in this contract. 2. The subcontractor agrees to abide by the standards contained herein or to provide such information as to allow the Department to comply with these standards. 3. The Department will make available to the State upon request a copy of subcontracts supported with State/Federal funds. e. The Department shall retain all budgets, budget revisions, contracts, contract addenda, and financial records in accordance with the current Records Disposition Schedule for County and District Health Departments issued by the Division of Archives and History, Department of Cultural Resources. 2. The Department shall prepare and maintain a budget for each activity covered by this contract in a manner consistent with instructions provided with DEHNR Form 3370 (Rev. 2/90) and DEHNR Form 2948 (Rev. 2/90). a. The Department shall prepare budget revisions for prior approval of the State when those revisions are in the School Health Program (Line Item 6200). b. The Department shall prepare budget revisions for prior approval of the State when State funds will be increased or decreased. c. The Department shall prepare an informational copy for the State of all other budget revisions when proposed expenditures exceed the line amount budgeted.