1992 - 01-06-92 Regular Meeting - Laserfiche WebLink

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0 0 ~3 1=9 r;s: 194 3. Requests for funds may be filed with the Lee County Parks and Recreation Department at any time. Funds are budgeted on an annual basis and become available after July 1, the beginning of each new fiscal year. To qualify for the initial consideration of matching grants, a matching grant request should be received by the Director of the Lee County Parks and Recreation Department by August 10. A preliminary determination to award any or all requests (up to the extent of depleting budgeted funds) may be made by the Lee County Parks and Recreation Commission no later than its regular meeting in September. Final approval for awarding the funds shall be given by the Board of County Commissioners no later than its regular meeting in November. Any monies remaining unmatched at this initial determination may be matched at a later date not to exceed April 1 of any fiscal year, on a first come, case by case basis. 4. The total amount of matching funds which any one group or individual may request is equal to the total amount allocated for the Matching Grant Fund. The Lee County ?arks and Recreation Commission, however, with final approval by the Board of County Commissioners, reserves the right to set the amount awarded to a recipient at any value less than the total amount. Matching amounts will be no greater than 50-50, and may be less. 5. Matching amounts from groups or individuals may be in the form of cash or in goods or services of a comparable amount. The Lee County Parks and Recreation Commission shall determine eligibility and the total monetary value of the items presented for match. All items and/or cash presented for match must be secured at the time of the request for match. 6. Funds provided for match by the Lee County Parks and Recreation Commission shall be spent through the County's accounting structure with properly prepared purchase orders, invoicing, and adherence to all established purchasing procedures. Projects shall be approved and coordinated by the Parks and Recreation Director and/or his designee before purchasing a.nd/or construction work begins. Following some discussion, Commissioner Cox moved to adopt the revised policy as presented. Commissioner Hall seconded the motion, and upon a vote, the results were as follows: Aye: Cox, Hall, Matthews, Paschal, Reives, Stafford, and Wicker Nay: None Chairman Stafford recommended that a updated list of the County's parks, along with the addresses of the sites, be attached to the policy for clarity. Commissioner Matthews moved to adopt the Chairman's recommendation. Commissioner Reives seconded the motion, and upon a vote, the results were as follows: Aye: Cox, Hall, Matthews, Paschal, Reives, Stafford, and Wicker 5