2011 - 04-18-2011 Reg. Meeting - Laserfiche WebLink

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LcF ?4 ft b. File Processed Accounts: When TMA through Discovery Services receives a completed and signed Listing Form, the Listing Form will be processed to include values for previous years based on date of acquisition and proper depreciation as a Final Product and defined as a "File Processed Account" 7. Training: If requested by COUNTY, TMA will provide training to designated County personnel on TMA's Discovery Services methodology. 8. Management Reporting: TMA shall provide to COUNTY a Project Manager. The Project Manager will be responsible for reporting progress, program results, problems and resolutions, and other general reporting functions to a designated COUNTY representative. TNIA shall make the Project Manager available on a regular basis to provide such reporting as necessary to allow the COUNTY to realize all program progress and provide status reports. 2. COST AND PAYMENT FOR DISCOVERY SERVICES All expenses incurred by TMA in performing Discovery Services pursuant to this Agreement including, but not limited to, travel, food, lodging, mileage, and salaries shall be the responsibility of TMA. COUNTY will be responsible for providing TMA with letterhead, envelopes, and other office materials stamped with the COUNTY logo to complete correspondence on all accounts for Discovery services. A. Discovery Fee: The COUNTY shall pay to TMA, for the services furnished under this Agreement, a "Fee" for each business location discovered and processed by TMA, defined as the Final Product and described in Subsection 6 -6a. The Fee for Final Product shall be forty -five percent (45 %) of COUNTY taxes, penalties, interest and fees billed to the Discovered Business when the "Cumulative Account Value," defined as the reported or estimated true cash value of all taxable personal property owned by a Discovered Business, summed for all taxable years discovered, is equal to or greater than the Lower Threshold, as described below in Subsection c. a. Cumulative Account Value Adjustments: The Cumulative Account Value may be adjusted on Estimated Accounts at the discretion of the COUNTY. TMA has no authority and expressly denies any right to place a value or to make an assessment on any property within the COUNTY. Cumulative Account Value Adjustments on File Processed Accounts may likewise be made at the discretion of the COUNTY, including the option not to include previous years. However, TMA will charge a Fee on File Processed Account Final Product based on the Cumulative Account Value originally reported by TMA to the COUNTY. Errors which are the fault of TVIA processing, keystroke errors, or other miscellaneous errors which are not reflective of fact will be corrected and all Fees adjusted accordingly. b. New Accounts The COUNTY will be responsible for supplying TMA with an electronic file containing all personal property accounts currently on the COUNTY's tax roll. From the date of transmission forward all additional accounts added to the rolls will be billable by T1vlA to COUNTY until the Discovery Services cease. e. Lower Threshold TNLA agrees to allow the COUNTY to select a lower threshold of personal property value as the Cumulative Account Value to be equal to or less than [ .00]. Any account with a reported, estimated, or assumed value below this threshold will not be processed by TMA, and will not be a billable account. TMA will return information on accounts meeting the definition of this section in a tabular format to the COUNTY, but will not process the account or attempt to collect more information about these locations or business operations.