Agenda Package - 02-21-11 - Laserfiche WebLink

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431 0 In addition, we are offering a solution for day - forward filings in your office. If you redact all of the back file images back to 193, we will redact day - forward filings on a periodic basis at no additional fee, so long as you continue to be a Logan Systems customer. Logan Systems' Redaction Experience Logan Systems is very experienced in the redaction of social security numbers from documents. We have completed the project for Cumberland, Ashe, Alleghany, and Martin Counties. We are in the process of completing the project for Cabarrus County (scheduled completion in April 2011). The total number of images processed for these customers exceeds ten million images. I was a member of the Redaction Workgroup that made recommendations to the Virginia legislature with regard to redaction rules and policies. These recommendations were enacted into law and Logan Systems was the first vendor to redact information from our customer's records in Virginia. We have already completed the redaction of social security nut bet iir all of our Virgima accounts, having processed mere than owent five million images for redaction. This was completed more than two years before the statutory deadline for completion of the project. We also have day forward options in place in each of these accounts. For your office, Logan Systems would process the day- forward redactions on a periodic basis at no additional fee. Logan Systems' process for redaction utilizes OCR (Optical Character Recognition) technologies combined with sophisticated rule sets to identify not only all apparent social security numbers and other personal information, but also pages that contain contextual clues for personal information. This allows Logan Systems to maximize the accuracy of our process. Our experience shows that you need to have a human review of the documents beyond the software to achieve high levels of accuracy. For all of our Virginia and North Carolina redaction customers, Logan Systems is combining the OCR/software approach with a manual review of all pages where the software finds social security /driver's license numbers, clues related to these numbers, and certain other documents that always receive a manual review. Logan Systems will manually review all images in which: • The software found personal information, such as a social security number; • The software found a potential clue that personal information might be on the page; • The software found a context clue, even though there is no apparent personal information; • Documents in which the software found neither a social security number nor a clue, but that we put on a list to always be manually reviewed (federal tax liens, certain judgments, and death certificates, etc.) •