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BOOK 23 PACE 665 Aye: Hayes, Oldham, Parks, Reives, Shook, and Womack Nay: None Absent: Paschal The Chairman ruled the motion had been adopted unanimously. The Board considered a late exemption application from Brick Capital CDC. Tax Administrator Dwane Brinson told Board members that Brick Capital CDC had contacted the Tax Office in early November after receiving their tax bill for 2010. The organization asked to apply for an exemption but was informed the deadline to submit that application had been January 31, 2010. Mr. Brinson stated that the Board of Commissioners is the only body that has power to approve a late application for "good cause ", per N.C. General Statute 105 - 278.6. Mr. Brinson further stated the total bill is $4,431.30 ($2,227.50 in county taxes and $1,603.80 in city taxes). The parcel will still be assessed a solid waste fee of $600. After discussion, Commissioner Reives moved to honor Brick Capital's request. Upon a vote, the results were as follows: Aye: Reives Nay: Hayes, Oldham, Parks, Shook, and Womack Absent: Paschal The Chairman ruled the motion had failed with a five to one vote. The Board considered a Facility Needs Assessment for the Lee County School System. Dr. Jeff Moss, Lee County School Superintendent stated that every five years the Board of Education must submit a Facility Needs Assessment to the Department of Public Instruction. The report is used by the State to assess project facility needs for the upcoming 5 -10 years, statewide and locally. Since the County is required by state statute to fund facility capital needs it is required that the County approve the Assessment before it is forwarded to the State. The Lee County Board of Education approved the Assessment at their December 14, 2010 meeting. It was further noted that the certification which is approved by the Commissioners, says that their signature does "not necessarily constitute endorsement or commitment to fund the Facility Needs Survey." The certification is a statement that the Commissioners have received and reviewed the Assessment, not endorsed it. After discussion, Commissioner Oldham moved for the Chairman and County Manager to execute said assessment, a copy of which is attached to these minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Hayes, Oldham, Parks, Reives, Shook, and Womack Nay: None Absent: Paschal The Chairman ruled the motion had been adopted unanimously. The Board considered a policy, application and contract for non - profit agency funding. Assistant County Manager /Finance Director Lisa Minter stated she had reviewed policies and applications used by other counties to develop a policy, application and sample contract for the Board of Commissioners to consider for the FY 2011 -12 budget year. After much discussion, Commissioner Hayes moved to approve the policy and funding application as presented for the FY 2011 -12 budget year. After further discussion, Commissioner Reives stated the Board needed to take the matter seriously and study each non - profit group that comes before the Board with a request. Commissioner Hayes withdrew his motion. Upon consensus of the Board, it was agreed they would discuss the matter further at the January 18, 2011 meeting. 3