2010 - 12-06-2010 Regular Meeting

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broK 23 FAGS 842 before adoption of the final Ordinance. Dr. Diane Schaller discussed changes made to the Ordinance and concerns expressed by citizens during the public comments section of the Board of Health's November meeting. After discussion, County Manager John Crumpton recommended that public hearings be held, beginning in January, in the Deep River, Broadway and Lemon Springs area with a follow -up public hearing at the Government Center, to make sure the public is aware of the changes before final adoption of the Ordinance. Commissioner Oldham thanked the Animal Control Committee for their time and work on the new Ordnance. No action was taken at this time. The Board considered a request to enter into a contract with Tax Management & Associates for an Electronic Business Listing Program. Tax Administrator Dwane Brinson stated that the county's business auditing firm, Tax Management Associates, had developed a one -of -a -kind electronic listing program for businesses. Mr. Brinson stated the program was free for counties, but the end user must pay a small fee to use the program and deliver listings electronically to the tax office. Mr. Glenn Cutrell from Tax Management & Associates was also present and answered questions from the Board. After discussion, Commissioner Womack moved to approve the contract with Tax Management & Associates and resolution for said program, pending review by the IT Director. Copies of the agreement and resolution are attached to these minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Hayes, Oldham, Parks, Paschal, Reives, Shook, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered the 2013 Revaluation Project. Tax Administrator Dwane Brinson stated that North Carolina State Law dictates that counties must conduct a revaluation at least every eight (8) years. Many counties have chosen to conduct more frequent revaluations. Lee County falls into that category as it has opted to follow a four -year revaluation cycle. Since the last revaluation in Lee County was in 2007, the county has until 2015 before a revaluation is mandatory. However, a 2013 revalue has been scheduled for Lee County. Mr. Brinson stated that in February 2008 the Commissioners voted to hold the next revaluation beginning in 2011. In March 2009 the Board of Commissioners approved delaying the 2011 revaluation until 2013. Mr. Brinson shared a 2010 sales /assessment ratio report and other tax information during his powerpoint presentation to the Board. Mr. Brinson also discussed the need to hire an additional Appraisal for his department if the 2013 cycle is approved. After discussion, Commissioner Oldham suggested the Board wait until the January 3, 2011 meeting to discuss further and make a final decision, which was also the census of the entire Board. Mr. Brinson also discussed with the Board the current tax collection situation. Mr. Brinson stated that we are currently 3% behind collections from this time last year. He is hopeful that payments will pick up by the end of the month and delinquent accounts will be paid. He advised the Board he might have to ask for additional services to collect unpaid taxes such as foreclose on property and towing of vehicles for unpaid vehicle taxes. Commissioner Reives asked for a list of measures the Tax Office might have to use to collect delinquent taxes and would like to see a public announcement made before such measures were taken. At this time, Chairman Shook called for a 5- minute recess. Upon returning from recess, with all members present, the meeting resumed. 5