11-13-2017 Regular Meeting - Laserfiche WebLink

Home Browse Search

DocuSign Envelope ID: 28CAEBFI-7EF8-41D9-9D5C-A652FBB04DEC For Official Use Only 3. Compensation: Recipient agrees that it will pay the Sub -Recipient complete and total compensation for the services to be rendered by the Sub -Recipient. Payment to the Sub -Recipient for expenditures under this Agreement will be reimbursed after the Sub -Recipient's cost report is submitted and approved for eligible scope of work activity. The original signed copy of this Award and MOA must be signed by the Official(s) authorized to sign below and returned to North Carolina Emergency Management no later than 45 after award date. The grant shall be effective upon return of the executed Grant Award and MOA and final approval by North Carolina Emergency Management of the grant budget and program narrative. Grant funds will be disbursed (according to the approved project budget) upon receipt of evidence that funds have been invoiced and products received and/or that funds have been expended (i.e., invoices, contracts, itemized expenses, etc.) and/or that all work activities are completed. 4. Funding Eligibility Criteria: Federal funds administered through the State are available to local governments to assist in the cost of developing and maintaining a "Comprehensive Homeland Security Response" program. Continued HSGP funding is contingent upon completion of all HSGP funding requirements. The following eligibility criteria must be adhered to during the Grant Program: A. Every participant must: i. Be established as a State, Local, or Non -Profit agency by appropriate resolution/ordinance; ii. Complete any procurement(s) and expenditures no later than February 28, 2020. iii. Provide quarterly progress reports to NCEM Grant Managers, Training and Exercise Officer(s), and Field Branch Staff, as applicable using the latest Grant Quarterly Report form by the following dates: January 15", April 15", July 15'h and October 15`h. iv. Submit request for reimbursement with all required documentation attached. B. File Retention: Sub -Recipient is required to maintain records and (invoices) of this grant for three years after termination of the grant, or audit if required, or longer where required by law, as outlined below, attached and incorporated by reference. Recipient must meet the financial administration requirements in 2 CFR Part 200 and must maintain a file for each HSGP grant award. The files must be available for review by North Carolina Emergency Management staff for site visits, project closeout and future audits. However, if a litigation, claim or audit has been initiated prior to the expiration of the three year period and extends beyond the five-year period, the records shall be retained until all litigation, claims or audit findings involving the records have been resolved. Files must be available for review by North Carolina Emergency Management staff for site visits, project closeout and future audits. Sub -Recipient must include appropriate documentation in the file, including but not limited to the following documents: 1. Grant award and memorandum of agreement/memorandum of understanding and supporting appendices 2. Completed appropriate report forms with invoices and proofs) of payment 3. Audit findings and corrective action plans 4. Equipment inventory records with photo documentation of labeling C. The political subdivision must have an acceptable local travel regulation plan or accept the state travel regulations. 5. Conditions: The Sub -Recipient certifies that it understands and agrees that funds will only be expended for those projects outlined in the funding amounts as individually listed in the FY 2017 HSGP Application Packet, incorporated by reference herein. The Recipient certifies that it understands and agrees to comply with the general and fiscal terms and conditions of the grant including special conditions; to comply with provisions of the applicable laws, rules 2of14