2003 - 12-15-03 Regular Meeting - Laserfiche WebLink

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KOK 19 F CE ~J o CMR Services will provide full administrative and technical rehabilitation . services to Lee County as necessary for the completion of the 2002 SSH Project. This will include preparation of all reports including but not limited to Annual and Final Performance reports and closeout procedures. o CMR will perform all services identified in the request for proposals issued by Lee County for its FY2002 SSH CDBG Project. Lee County should be aware that if no clearance and relocation activities result from this project an amendment will be necessary to transfer funds from those line items into the rehabilitation line item. An amendment will also be necessary if there are budget changes in excess of 10%o within the various line items. We recommend that amendments be scheduled as early in the process as is possible. DCA regulations stipulate that program amendments must be submitted no later than 6 months prior to project closeout. We will monitor the need for an amendment and consult with the County as needed. In order to meet the project deadlines we have established February and March deadlines for the final selection of beneficiaries and completion of work write-ups respectively. It is not feasible to provide more detailed scheduling for these activities at this time due to the variable permutations of tasks that may be necessary on individual cases. We have provided the following schedule that will cover the recovery and transition period and will provide working schedules and goals in our status reports to the Board as the project unfolds. Proposed Completion Schedule for Lee County SSH Project (Assumes an order to proceed to CMR immediately following November 10th meeting of the county commissioners) Activity Schedule for Completion Meet with Lee County staff to discuss Week of November 17th, 2003 various as ects of the project Notice to beneficiaries, applicants, and November 25th, 2003 contractors Perform general administrative survey and November 25th, 2003 report findings Perform survey of existing case files and November 25th. 2003 applicant files and report findings November 25` , 2003 Review existing bids and report findings Complete Fair Housing activities necessary to bring the County up to date as of the November 25th, 2003 third quarter of 2003 Submit first monthly status report to governing board, including budget November 26th, 2003 spreadsheet Send out packages for re-bid of dwellings December 5 . 2003