2003 - 12-15-03 Regular Meeting - Laserfiche WebLink

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ECn i9 F~CE }r FY 2002 funding. This work will include coordination with the Lee County Project Advisory and Selection Committee and Lee County staff o CMR Services will review the bids in hand for the five rehabilitation cases that have been bid out. Each set of bids will be checked for accuracy and completeness. A cost reasonableness test will be applied. We will confirm that proper LBP procedures were used in the preparation of these bids. If valid bids can be identified we will verify that the cost of rehabilitation is within DCA limits for rehabilitation. It may be expected that some of the bids, while valid, may exceed DCA rehabilitation limits. CMR will evaluate any such dwelling units for possible submission to the Division of Community Assistance for approval as substantial rehabilitations. Our findings and recommendations will be presented to the County for action. o CMR Services will follow up this bid evaluation by re-bidding any units for which valid bids were not received. This process may include revision of the bid documents if appropriate and required. o CMR will implement the rehabilitation activity in conformance with all applicable regulations. Please review the attached document "Managing the Rehabilitation Process" for a more detailed presentation of the work we will be performing on behalf of Lee County in connection with the rehabilitation activity. Active rehabilitation work will be inspected twice weekly plus we will be on call as needed for specific issues that may arise. Pre-bid and pre- construction conferences will be conducted on a case-by-case basis. The work will include the management of LBP issues, any necessary temporary relocation, set up and implementation of loan closing procedures under the direction of your attorney, and all other normal requirements of a program of this type. o A detailed project budget spreadsheet will, be prepared to ensure that all projected and obligated expenditures are properly tracked. This will be the primary tool used to ensure that no budget overruns occur. This spreadsheet will be submitted to the County as part of our monthly status report. CMR will assist Lee County with the financial management of the project to ensure compliance with Federal and State requirements. o Based on the project application and budget, it appears that Lee County has made provisions for the relocation of households from dilapidated housing if that is found to be the appropriate treatment. Should such units be identified CMR Services will coordinate all activities necessary to implement the relocation including but not limited to meetings with the Advisory Committee and the County. The affected household will receive all appropriate notices and assistance. Additionally, CMR will manage and implement clearance activities as required.