2003 - 12-15-03 Regular Meeting - Laserfiche WebLink

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6u0X ~9 PdI.E Attachment °A° LEE COUNTY PROPOSALFOR CDBG ADMINISTRATIVE SERVICES Part One: Technical Approach/Project Schedule Scope of Work Immediately upon award of contract, CMR Services will perform a detailed evaluation of the Lee County Scattered Site Project for the purpose of identifying any work necessary to bring the County in compliance with all State or Federal requirements. Following the evaluation CMR will begin to take steps to implement the Lee County Project in accordance with applicable regulations and schedules. This work will include but is not limited to the following activities: o Survey of the existing program documentation to identify and correct any deficiencies in program policies and or start up activities. We will review the County's policy package as adopted for the project, activities conducted for the purpose of obtaining the release of funds, the Environmental Review Record, Section 504, Fair Housing, Section 3 and EEOP, and other administrative issues as applicable. It is anticipated that the County has fallen somewhat behind in terms of Fair Housing activities. We will take the necessary steps to get the Fair Housing implementation back on track and will implement the quarterly activities identified in the Fair Housing Plan throughout the remainder of the project. o Survey of the beneficiary applications to confirm that each applicant was properly processed in accordance with Lee County's assistance policy. We will check income verifications, title work, LBP assessments, historical property status and other pertinent documentation. o Survey individual case files to ensure that all required documentation is in place. We will correct any deficiencies noted and maintain case files throughout the remainder of the project. o CMR will prepare notices to be sent to program beneficiaries and applicants to inform them of the change in administration. These notices will include specific contact information that will allow beneficiaries and applicants to contact CMR Services personnel directly with any questions or concerns that they might have. Upon review and approval by the County we will send out these notices. In addition we will send out similar notices to contractors registered with the County and other interested parties. o CMR will review the status of application processing and will continue this process as necessary to qualify beneficiaries as needed to obligate the remaining