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6GOX i9 P GF 500 Department of Cultural Resources State Library of North Carolina APPLICATION FOR STATE AID TO PUBLIC LIBRARIES State Fiscal Year 2003-2004 (Submit one form only) The type of library and its governance determine the signature required on this document. County Library: Chair of County Commissioners Municipal Library: Chair of Town/City Council Regional Library: Chair of Regional Board of Trustees Independent County Library: Chair of Board of Trustees I, (print nanreand title),~Herb rt ){in ks,r Chaii:D, Z Lee County Board of Commissioners (signature) certify that (name of library) Lee County Library having met the following requirements, hereby applies for funding from the Aid to Public Libraries Fund (1) Be legally established as required by North Carolina statutes. (2) Provide library services easily available without discrimination to all residents of the political subdivision supporting the library. (3) Employ a director having a valid North Carolina public librarian certificate and experience as a public librarian or administrator. (4) Secure operational funds from local government sources at least equal to the amount budgeted the previous year. A grant to a local library system from the Aid to Public Libraries Fund shall not be terminated but shall be reduced proportionately by the Department of Cultural Resources if the local funding for a public library was reduced by the local governing body as part of an overall general budgetary reduction reflecting local economic conditions and local government fiscal constraints. State funds shall not replace local funds appropriated for public library operations. ~5) Expend funds as authorized in the adopted budget. Any library having an unencumbered operational balance of more than seventeen percent (17%) of the previous year's operating receipts will have the difference deducted from its state allocation. (6) Obtain aggregate operational finds from local sources at least equaling State Aid. (7) Pay salaries for professional positions funded from State Aid that are no less than the scale required by the Division of State Library. (8) Obtain an annual audit of library accounts according to generally accepted accounting principles and submit a copy of this audit to the Division of State Library. (9) Submit a copy of bylaws and personnel policies to the Division of State Library. (10) Compile an assessment of the library needs of the community, prepare and annually revise a long-range plan of service, and submit copies of needs assessment and long-range plans of service to the Division of State Library. (11) Submit a copy of the agreement establishing the regional or county library, if composed of more than one local governmental unit. (12) Meet the following stipulations when establishing a new library or withdrawing from a larger system: (a) meet all qualifications for the State Aid to Public Libraries program on July 1 of the year prior to the fiscal year that the library plans to receive State Aid, (b) continue to meet all qualifications for the State Aid to Public Libraries program from July 1 to June 30 of that year, which shall be ]mown as the demonstration year, (c) file a full application for State Aid by the June 30 deadline at the close of the demonstration year in order to receive State Aid in the next fiscal year. Submit application to: Library Development Section State Library of North Carolina 4640 Mail Service Center Raleigh, NC 27699-4640 Postmark deadline for FY July 1, 2003 - June 30, 2004 application is September 2. 2003. SULD Rev. 6/03