2003 - 07-21-03 Regular Meeting - Laserfiche WebLink

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Blox 4 9 mp 45=i POLICY USE FOR THE GORDON NICKER CONFERENCE ROOM The Gordon Wicker Conference Room shall be made available for use on an equitable basis for meetings and activities of various county agencies and other public organizations conducting activities related to county business. Who Mav Use the Room: The Gordon Wicker Conference Room may be reserved for use by the following: 1. County Department 1-lead or their designee 2. A recognized agency or organization whose purpose is related to or of specific interest to the county staff The individual using the Gordon Wicker Conference Room shall be held responsible for the following regulations: Hours: The horns the room may be used are Monday through Friday, 3:00 a.m. - 9:00 p.m. Reservations: Requests to use the room must be submitted to the County Clerk for scheduling. Keys issued by the Clerk must be returned as soon as possible or no later than the next morning. Keys will only be issued to county employees who are working with or are coordinating the activity. Official meetings of the county or the Board of Commissioners have first priority and take precedence over all other activities. Any conflict shall be resolved in their favor. Responsibilities of the User: The user is responsible for setting up the room for the use for which it is intended and to see that the room is clean and restored to its original configuration upon completion of the activity. If food is served, the user must make sure that the tabletops and kitchen area are left clean and free of any residue. The refrigerator must be emptied of any food left over from the activity. Activities that create large amounts of waste are responsible for bagging the trash and leaving it for the housekeeping staff to pick up the following day. The user assumes responsibility for making sure all equipment is accounted for and left in the same condition and location as prior to use. If necessary, the floors should be vacuumed. Prohibitions: Activities that involve more than normal wear and tear on the facility, generate exive~ noise, are of a political nature, are personal or unrelated to county,bu'! Eocut) disruptive to the conduct of county business shall not be permitted ffi,.- of ~tgok' ' reserved on weekends or holidays when the agency is closed.z Adopted this the 21" day of July 2003. Herbert A. Hincks,