ORDINANCE - Lee County Budget Ordinance FY 17-18

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COMPANY PICNIC RULES AND REGULATIONS RESERVATIONS: Picnic reservation will be accepted by telephone on the first working day in January. Reservations will be taken on a first come first serve basis. Our phone number is 919-775-2107 you may call between 8:a.m. and 5:00 p.m. Please choose three or more pending dates in case those dates have already been reserved. Picnic dates may be reserved for April — October on Saturdays only. RAIN DATE: A rain date may be tentatively reserved with no additional charge. However, if another company requests a picnic on your rain date, your company may opt to relinquish that date or pay a non- refundable charge equal to the amount of the park usage deposit in order to keep the rain date reserved. CANCELLATION: If a company give 60 days advance notice of cancellation, a total refund will be issued; a 59 to 30 day notice will allow % refund; and if the Recreation Department is able to reschedule the cancelled usage date, the company will receive a total refund. REFUNDS & DAMAGE DEPOSIT: A damage deposit may be refundable if the park is found clean after the picnic. The company is responsible for clean up and placing trash in the dumpster. Refund checks are mailed on the 15'h of each month. (Example: if picnic is on April 13' your check should be mailed on May 15°i.) O.T. SLOAN PARK DEPOSITS & FORMS: Fees & Charges Form EQuipment Rental Form and Deposit is due to Lee County narks and Recreation 30 dans after reservation is confirmed, balance is due 30 days prior to picnic date. 1. ATHLETIC EQUIPMENT & DEPOSIT: Athletic equipment deposit is refundable if returned on time and intact. Company is responsible to pick up equipment at Lee County Parks and Recreation Department Friday before 12:00 noon the day prior to your picnic. Equipment must be returned Monday by 5:00 p.m. following your picnic. 2. PLANNING MEETING: The first planning meeting must be held 3 weeks prior to scheduled event with Public Works. You may call 919-774-8440 to set up appointment with Public Works. TRASH BAGS. KEY & EQUIPMENT: Trash bags, key and athletic equipment (if rented) must be picked up by 12:00 noon Friday before your picnic and returned by 5:00 p.m. Monday after your picnic to receive your damage and equipment rental deposits. 4. ELECTRICAL OUTLETS: Companies are responsible for picking up a key at the Parks and Recreation Department. The key will provide you access to an electrical outlet. Companies must supply their own electrical cords. 5. TENTS: If your company is planning to erect tent or canopy you may need at permit for the City of Sanford. Permits are the company's responsibility. 22