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BOOK 23 PAGE 85 SUPPLEMENTAL APPLICATION 2009 -2010 Clean Water Partners' Infrastructure Program MEMORANDOM OF UNDERSTANDING Legal Name of Applicant / Unit Mailing Address: P.O. Box 1968 City: Sanford Project Title: North Plank Rd . Crisis Need Water Petition Street Address: State: 106 Hillcrest Drive NC Zip: 27331 -1968 The purpose of this Memorandum of Understanding is to outline conditions and regulations for a general working relationship between the North Carolina Rural Economic Development Center (Rural Center) and the applicant organization regarding the Rural Center Supplemental Grant Program. The following conditions and regulations apply to all Rural Center Supplemental Projects: Disbursement Policy The Rural Center will disburse up to 90 percent of Supplemental grant funds upon submission of satisfactory evidence other funds have been drawn down by 90 percent and that 100 percent of local funds, if committed, have been expended. Documentation in support of expenses must accompany the Financial Request Fonn. The final 10 percent will be disbursed upon completion of the project and submittal of the final approved product. Project Schedule A timeline has been provided to the Rural Center as part of the application package. This represents the adopted schedule for this project. The grantee understands that the Rural Center will establish the dale for termination of its contract using this information and that time is of the essence. Updates or changes to the project schedule must be provided to the Rural Center as they are adopted by the grantee for use in administering this project. Rural Center reserves the right to reject or ask for further clarification regarding the timeline and its implementation. Contract Time Requirements Rural Center may revoke or revise its approval of funding for the project if work intended is not under contract within nine months after the Rural Center approval date of the project and if a construction contract is not executed within one year of Rural Center approval. The Rural Center approval date will be incorporated in the contract as the Commencement Date. Changes in Project Scope It is clearly understood that a change in the project scope may not be implemented without prior written approval from Rural Center and submission to Rural Center of evidence of other funders approval of the change(s). A change of scope will include any change to the project design, capacity of the system, the number and /or type of customers served, or equipment items purchased. Changes in Project Funding It is further understood that d the grantee receives additional funding for the project after the Rural Center approval, these funds cannot be used to reduce the amount of local funds pledged or to displace other grant funds committed to this project: any such action could result in the reduction of the Rural Center Supplemental grant by the amount of funds added to the project. If new funds are made available to this project, the Rural Center must be notified immediately. Likewise, it is understood that the local share, as pledged to the Rural Center in the original application, will not be diminished in the event of a cost underrun in the completed project. Cooperation with Primary Funder and Rural Center It is understood that the grantee will cooperate with its other funders as identified in the application and will provide information and reports as prescribed by the funder and will adhere to ail applicable regulatory and /or statutory requirements of the Primary Funder and the State of North Carolina particularly as they relate to the procurement of goods and services and in the maintenance of proper accounting records. Reporting Procedure Quarterly progress reports will be submitted to Rural Center as set forth in the terms of the contract document to be executed. The first report will be due 90 days from the date of award. Subsequent quarterly reports will be required until project completion and close of the contract Final Report A final report is required and will be upon upon close of he pro e L This report must be submitted and approved b}' the Rural Center prior to disbursement of final funds. } / ( Q between North Carolina Rural Economic Development Center, Inc. and Lee County County: Lee L1 10/13/2009 NATURE OF CHIEF EL�CTED OFFICIAUAUTHO PRESENTATIVE DATE Richard B. Hayes Chairman TYPED NAME TVPFn TIT[ F