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Consolidated Agreement FY 18 Page 11 of 33 the invoice submitted to the Office of the Controller at the end of May as that will not allow sufficient time for verification of the adjustments before the last payment in the State Fiscal Year. 1) In accordance with Paragraph 4.d, above, the Department must keep current on reporting adjustments against federal funds to ensure such adjustments are received in time to be paid within the grant's payment period. 2) The Department shall review their prior reimbursement claims against payments monthly. 3) Amended expenditure reports must be submitted no later than the next reporting date after the grant period ends in order to be paid unless an exception is approved by the DPH Budget Office. 4) Any overpayments identified by either the State or the Department will be adjusted out of the next month's claim for reimbursement by the DHHS Controller's Office or by submitting a check to DHHS for payment if it is the last month of the fiscal year or the federal grant is closed. There is no provision to carry forward funds from one State Fiscal Year to another; therefore, any adjustment not included in the June payment (or earlier if the grant period expires during the State Fiscal Year) should be paid from local funds. g. The Department shall submit requests for reimbursement for training per Section B. Funding Stipulations, Paragraph 8, to the Public Health Nursing and Professional Development Unit. Form 3300 — Public Health Nurse Training Activity must be used as the invoice for payment. h. The Department shall submit requests for reimbursement for training per Section B. Funding Stipulations, Paragraph 14, to the Environmental Health Section. Form DHHS 4125 — Centralized Intern Training Funds Reimbursement Request must be used as the invoice for payment. 6. The Department shall maintain expenditures for maternal health, child health and family planning programs per General Statute 130A -4.1(a). The amount of expenditures shall be calculated by the State and provided to the Department as described in Section A. Responsibilities of the Department, Paragraph 17 of this Agreement. D. PERSONNEL POLICIES 1. The Department shall adhere to and fully comply with State and county personnel policies as applicable. 2. Environmental Health Specialists employed by the Department shall be delegated authority by the State to administer and enforce State environmental health rules and laws as directed by the State pursuant to G.S. 130A -4(b). This delegation shall be done according to 15A NCAC 10.0100. a. The Department is responsible for sending their newly employed environmental health specialists (interns) to centralized intern training within 180 days from date of employment. b. Arrangements for centralized intern training for newly -employed environmental health specialists will be handled by the DPH Education and Training Staff. c. The Department, when contracting with an environmental health specialist (EHS) employed by another entity, shall be responsible for ensuring that all original documents/public records (e.g., permits, inspection reports, correspondence) generated by the contracted EHS be maintained by the Department. All contracts covering this work shall stipulate that the contracted EHS shall be available for consultation with the public concerning work performed under the contract.