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Consolidated Agreement FYI Page 10 of 33 6) Line item 107 must be used to report Limited Food Services Establishment fees collected on a monthly basis. f. A local account shall be maintained for unexpended earned revenues (i.e., Title XIX fees, private insurance or private pay [cash]). Accounts shall be maintained in sufficient detail to identify the program source generating the fees. g. The amount of Title XIX fees budgeted and expended in FY 2017-2018 must equal or exceed the amount of Title XIX revenues earned during FY 2015-2016. The State will not approve program activity budgets that do not include an amount of Title XIX fees sufficient to meet the requirements of this section. The State may waive this requirement if the Department provides sufficient justification. 5. For State and federal revenues only, the Department shall submit a monthly report of actual State and federal expenditures to the DHHS Controller's Office in the Aid -to -Counties Database. a. Reporting in the Aid -to -Counties Database shall be by line item as referenced in Section C. Fiscal Control, Paragraphs 4.d and 4.e. b. The Department shall submit a monthly Expenditure Report of the pertinent month's actual expenditures for all programs via the Aid -to -Counties Database to the DHHS Controller's Office no later than the dates published annually in December for the next calendar year. The schedule allows counties at least seven days to enter the pertinent month's expenditures into the Aid -to - Counties Database. Failure to meet the reporting deadline, as published in the Office of the Controller's Aid -to -Counties Expenditure Control Schedule, will result in the exclusion of those expenditures for that month. The Department must submit these monthly Expenditure Reports, via the Aid -to -Counties Database, consecutively throughout the Agreement period. The health director and the finance officer will approve the monthly Expenditure Report in the Aid -to -Counties Database and the system will alert the staff in the DHHS Controller's Office that expenditures have been approved and certified. The "Certification" verifies that the total State and federal expenditures reported are valid for the pertinent month's actual expenditures. Local expenditures are part of the Expenditure Report, but are not included in the amount verified in the "Certification." Local appropriations must be reported monthly along with the State and federal expenditures. c. Departments shall keep expenditure reporting current and submit their certification of expenditures per the published DHHS Controller's Office Schedule. Funding is based on an allocation method, not a contract method, and counties receive reimbursement for services provided during one month in the following month. Therefore, the last service month to be paid in the SFY will be May services which are reported and paid in June. d. Expenditures of federal funds must be reported according to the funding period for a grant. Care must be taken to be attentive to the service month and payment months for each grant as well as the ending liquidation date for a grant. For each grant, the Budgetary Estimate document, the Funding Authorization document and the Agreement Addendum will have service and payment month dates listed. e. The Department shall submit the final Expenditure Report (via the Aid -to -Counties Database) for all programs to the DHHS Office of the Controller according to the Office of the Controller's Aid -to -Counties Expenditure Control Schedule. The Expenditure Report for May Services, which is paid in June, will be the final report period paid from the SFY. Services provided in June and reported in July will be paid out of the next SFY. f. The Department shall have the opportunity to submit amended expenditure reports in the month following discovery of the error. The Department should not wait to submit all adjustments with