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Consolidated Agreement FYI 8 Page 8 of 33 1) The Department proposes to subcontract to a single entity 50 percent or more of the total State and federal funds made available through this Agreement. 2) The Department proposes to subcontract 50 percent or more, or $50,000, whichever is greater, of the total State and federal funds made available through this Agreement for any Agreement Addendum for any single public health Activity. 3) The Department proposes to subcontract for services in the Women, Infants and Children (WIC) Program. e. The Department shall mail a signed copy of all public health Funding Authorization documents to the DPH Budget Office, 1931 Mail Service Center, Raleigh, NC 27699-1931. The Department shall retain a copy of all Funding Authorization documents, the monthly certified electronic printed screen of the Expenditure Reports with any amendments (via the Aid -to -Counties Database), Consolidated Agreement, Agreement Addenda, Agreement Addendum Revisions and other financial records in accordance with the current Records Disposition Schedule for County and District Health Departments issued by the North Carolina Division of Archives and Records, Department of Cultural Resources and located on their website at: http://www.ah.dcr.state.nc.us/records/local/default.htm. 2. Audits/Monitoring: a. The Department shall have an annual audit performed in accordance with the Single Audit Act of 1984 (with amendment in 1996) and OMB Circular A-133. The audit report shall be submitted to the Local Government Commission (LGC) by the County Administration (if single county health department) or the District Health Department or Public Health Authority (if so organized) within six months following the close of the Agreement. Audit findings referred to the DHHS Internal Audit Office by LGC will be investigated and findings verified by the DHHS Controller's Office staff with assistance of DPH Program Staff. 3. The Department shall prepare and maintain a Local Appropriations Budget (reflecting the plans to use local appropriations or earned fees) for each Activity covered by this Agreement in a manner consistent with instructions provided in general budgetary guidance from the DPH and the specific guidance from the respective programs and enter that budget information into the Aid -to -Counties Database for each activity funded under this Agreement. a. The Department shall prepare budget revisions to their Local Appropriation budgets when appropriations will be increased or decreased and enter that information in the Aid -to -Counties Database. 4. The Department shall observe the following conditions when budgeting and reporting Local Earned Revenues: a. Locally appropriated funds may not be supplanted by earned revenues from persons, or public or private third -party payors. b. All earned revenue (officially classified as local funds) must be budgeted and spent in the program that earned it except: 1) Revenue generated by Women's and Children's Health (WCH) Section Programs may be budgeted and expended (consequently reported) in any WCH Section Program activity, unless a specific Agreement Addendum has a more restrictive requirement. 2) Revenue generated by a local clinic or program that has no State -funded Activity budget (no State or federal funds) should be budgeted and associated expenditures reported in a State