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Mr. John Crumpton March 24, 2017 Page 5 Bid and Award Phase 1. Upon notification by Lee County to proceed with bidding, prepare complete Bidding and Construction Document packages for the project, including but not limited to McGill standard front end documents, General and Supplementary Conditions, Special Conditions, and technical specifications. 2. Manage the competitive bidding process, including the following: a. Coordinate the bid advertisement, allowing ample time to receive Contractor bids. Costs to run advertisements in local newspapers shall be paid directly by Lee County. b. Assist Lee County with scheduling a pre-bid conference and attending the meeting. c. Distribute bid packages to prospective bidders. d. Respond to bidder inquiries concerning the technical aspects of the project. e. Prepare all necessary addenda to the bid packages, and distribute the addenda to all planholders. f. Attend the project bid opening; and assist County staff with analyzing and tabulating contractor bids; reviewing bids for accuracy; re -checking tabulations; and reviewing bid documents for eligibility and completeness. g. Provide a letter of recommendation to Lee County for acceptance of the lowest responsible bid and award of construction contracts to the lowest responsible bidder. h. After award of the project, notify the successful bidder, and request copies of bonds and insurance certificates. Review bonds and insurance certificates for compliance with the Contract Documents. i. Provide other technical assistance, as required throughout the bidding process. Construction Administration and Periodic Observation Services 1. Prepare final formal Contract Documents for execution by Lee County and the Contractor. 2. Schedule, prepare an agenda for, and attend a pre -construction conference with County and City staff, the selected Contractor, NCDOT, and all applicable parties prior to construction. 3. Provide periodic construction observation services (up to 16 hours per week) to verify conformance with the approved plans and technical specifications. Interpret the general intent of the project plans, specifications and Contract Documents to help protect Lee County and the City of Sanford from defects and deficiencies in construction. Generally judge the performance of all parties to the contract.