4-3-17 Regular Meeting - Laserfiche WebLink

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Mr. John Cnunpton March 24, 2017 Page 4 7. After each encounter with a property owner, update each file as required, giving special attention to the property owner(s) needs; appropriate follow-up including the property owner's place of work, telephone number(s) and addresses; exact signature(s) required for the easement document; the agent's comments regarding the property owner's responses and the apparent attitude regarding the proposed easement; and note any and all special needs in each property owner's file. Maintain copies for County. S. Meet with property owner (second time — if necessary) to attempt to close the negotiations and obtain property owner's signature if possible. During the meeting, give property owner the opportunity to express objections and explain special needs, counter with a solution which reflects the property owner's expressed needs, where feasible, and attempt to obtain property owner's approval of easement document and / or signature on easement. If it is not possible to obtain a signature from the property owner, we will provide an agent's conclusion that an agreement is not possible to the County and turn the file over to them. 9. Deliver signed easement agreements to the County for recording. 10. Conduct a follow-up telephone call to the property owner to express appreciation and verify receipt of a copy of the recorded easement agreement. 11. Conduct project close-out. Meet with County to discuss each parcel for which agreement could not be reached. Coordinator will make final telephone appeal to each property owner and recommend appropriate course of action to County. Prepare a final project report, including the status of all easements. Meet with the County to review the close- out report and provide parcel (property owner) file copies to County for record retention purposes. The above easement scope of work is based on the following assumptions: 1. The County will provide any known information on parcel owners. 2. A maximum of two (2) site visits will be performed for each property in an attempt to secure the easement. Additional visits beyond this amount will be considered Additional Services. 3. The County's preferred attorney will perform initial deed research to validate and document who holds clear title to each property and the exact names that should be included on each easement agreement. Attorney fees are not included in McGill's fees and shall be paid directly by Lee County to the selected attorney. 4. The County will be responsible for providing any additional necessary legal, notary, appraisal or other professional services that may be needed that are not listed in the above scope of services.