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ra;ii 20 ilu 3; <br />Resolution to Establish a BB&T <br />Commercial Card Account <br />WHEREAS, Lee County desires to establish a Purchasing Card Program to provide a <br />more flexible and efficient way to make small purchases; and <br />WHEREAS, the use of a purchasing card may be the best way to handle some travel and <br />trainings costs; and <br />WHEREAS, each employee receiving a purchasing card will be responsible for the <br />safekeeping and use of the purchasing card consistent with State Law and Local <br />ordinances and policies; and <br />WHEREAS, purchases made with the purchasing card are to be for County business <br />purposes only. Any unauthorized expenditures with the card shall be the responsibility of <br />the employees signing the receipts. Any misuse of a purchasing card could result in <br />disciplinary action consistent with the County Personnel Policy; and <br />WHEREAS, the Department Head will be responsible for the monthly reconciliation of <br />the billing statement and will ensure that all expenditures made with the purchasing card <br />are authorized by the annual budget. In addition, the Department Head will ensure that a <br />sufficient unencumbered amount is available in the budget for payment of the <br />expenditures; <br />Now therefore, the Lee County Board of Commissioners hereby authorizes the Chairman <br />of the Board and the Clerk to the Board to sign the application to request that a BB&T <br />Commercial Card account be established in the County of Lee's name and authorizes the <br />Finance Director to be the person responsible for making changes to the BB&T <br />Commercial Card account to include reporting, card additions, deletions, and address <br />changes. <br />Adopted this 23"' day of August, 2004. <br />ATTEST: <br />U- <br />yii 11 M. Lee <br />Clerk to the Board <br />Herbert A. Hincks, Chairman <br />