2004 - 04-16-04 Board Retreat - Laserfiche WebLink

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BON -9 F~AcF 85~ MINUTES OF THE SPECIAL BOARD RETREAT OF THE BOARD OF COMMISSIONERS FOR THE COUNTY OF LEE, STATE OF NORTH CAROLINA APRIL 16, 2004 The special board retreat with the Board of Commissioners for the County of Lee, State of North Carolina, convened at 8:30 a.m. in the Auditorium at the McSwain Extension Education & Agricultural Center located at 2420 Tramway Road, Sanford, North Carolina. Commissioners present were W. Chad Adams, Herbert A. Hincks, Jerry M. Lemmond, Bertha L. Matthews, Nathan E. Paschal, Robert T. Reives, and Amy L. Stevens. Staff members present were County Manager William Cowan, J County Attorney K. R. Hoyle, Finance Director Lisa Minter and Clerk to the Board Gaynell Lee. Chairman Hincks called the meeting to order. County Attorney K. R. Hoyle delivered the invocation. Public Works Director Kenny Cole and Hobbs Upchurch Engineer Tim Carpenter discussed with the Board the Phase III water expansion project. Mr. Cole told the Board that in October 2002 the Board of Commissioners learned that $803,000 in loan money was obtainable from USDA Rural Development. At that time, the Board allowed citizens to sign up to receive public water at a cost of $125.00 per tap. The enrollment period began on October 1, 2002, and concluded on November 1, 2002. On December 2, 2002, the project was approved and the consultant-engineering firm, Hobbs, Upchurch & Associates was instructed to proceed with the design of approximately 12 miles of waterline serving over 200 customers. Customers were notified in November 2002 that the design work had been completed and the County was in the process of obtaining permits from the appropriate regulatory agencies, and construction was to begin during the early spring of 2004. Mr. Cole stated that due to water quality issues, some loan money would have to be used, which would affect the Phase III project. He outlined the following three options for the project: • Option A - Keep all prepaid tap deposit fees, wait for results from ongoing Water Quality Study from the Timmons Group and scale back the project as necessary, starting with the least feasible • Option B - Only return tap fees as requested from the owner and proceed as planned with Phase III. Advertise to licensed utility contractors for bidding. Customers could sign up later for $950.00.