2009 - 02-21-09 Adjourned Reg. Meeting

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® BOOK 2 NGE 67-Z • Renewal Lease Agreement between Lee County and the Broadway Optimist Club (copy attached), and • Budget Amendment # 1/20/09/00#17 (copy attached) Upon a vote, the results were as follows: Aye: Dalrymple, Hayes, Kelly, Oldham, Paschal, Reives, and Shook Nay: None The Chairman ruled the motion had been adopted unanimously. No one signed up to speak during the Public Comments section of the meeting. The Board conducted a public hearing in reference to the Comprehensive Park & Open Space Plan. Parks and Recreation Director John Payne stated the City of Sanford is trying to purchase the Depot building and make renovations that would be conductive to recreation and leisure classes and activities. These activities could include instruction in art, music, health and fitness, as well as special events such as concerts, weddings, reunions, etc. Mr. Payne stated that a public hearing is required as part of the City's grant request. Chairman Hayes opened the public hearing. The following spoke in favor of the purchase of the Depot building: David Montgomery, Downtown-Sanford Inc. No one present spoke in opposition to the grant request. Chairman Hayes closed the public hearing. The Board considered an amendment to the Comprehensive Park & Open Space Plan as outlined by Mr. Payne. Commissioner Kelly moved to approve the amendment as presented, a copy of which is attached to these minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Hayes, Kelly, Oldham, Paschal, Reives, and Shook Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered a Request for Proposal for Administrative Services for the FY 2008 Scattered Site Community Development Block Grant (CDBG) Housing Project. Planner Karen Kennedy told the Board that Requests for Proposals were mailed to eight firms in mid December 2008, with responses received from Holland Consulting Planners, Inc. of Wilmington and The Wooten Company of Raleigh. The not-to-exceed fee provided by The Wooten Company was $53,634, and later resubmitted at $51,134. The fee submitted by Holland Consulting Planners was $48,900. Reference calls were made on both firms and information gathered on work products, staff comparisons, and administrative capacity. Ms Kennedy stated The Wooten Company administered Lee County's 2005 SSH project in record time and helped the county recover from inadequacies and issues surrounding the 2002 project. The Wooten Company prepared the FY 2008 SSH application pro-bono, a cost savings of $7,000 and has administered urgent Repair 2