2009 - 01-05-09 Regular Meeting - Laserfiche WebLink

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0 a BOOK 2202. PAGE E015 c) Emergency Meetings If a special meeting is called to deal with an unexpected circumstance requiring immediate consideration, the notice requirements of this rule do not apply. However, the person or persons calling an emergency meeting shall take reasonable action to inform the other members and the public of the meeting. Local news organizations having requested notice of special meetings as provided in subsection (e) below shall be notified of such emergency meeting by the same method used to notify Board members. Only business connected with the emergency may be discussed at the meeting. d) Work Sessions and Committee Meetings The Board shall hold a special work session to be called at the discretion of the Chairman or a majority of the full Board. If a special work session day is a holiday on which county businesses are closed, the meeting shall be held on the next business day or such succeeding day as may be specified in the motion adjourning the immediately preceding regular work session. Since regular work sessions have been initiated for the purpose of discussion only with the intent of reducing the amount of time for consideration of items at regularly scheduled meetings, no action will be taken on any item durino the work session, other than that of giving directions to the administration and staff for the preparation and presentation of the item at a scheduled regular meeting unless a unanimous vote is taken by all members present. However, since notices of the session are given as required by the Open Meetings Law, they constitute an official meeting of the Board and action can be taken. It is recommended however, that action not be taken unless necessary to alleviate an emergency which cannot wait until a regularly scheduled meeting of the Board. The Rules of Procedure adopted by this Board and as amended from time to time will govern all discussions of items and materials and votes at a work session. A majority of the membership of the Board shall constitute a quorum. However, since it is intended that no action will be taken during the work session, a quorum is not required to discuss materials and agenda items. Minutes of the work session will be prepared by the Clerk and approved by the Board at the next regular meeting. If no action is taken, a general overview of items discussed will be outlined in the minutes. The Clerk shall prepare a description of the directives to the staff resulting from the meeting and distribute this to Board members on a periodic basis. The Board may schedule additional work sessions, committee meetings, or other information meetings of the Board by a majority of its members at such times and concerning such subjects as may be established by resolution or order of the Board. A schedule of any such meetings held regularly shall be filed in the same place and manner as the schedule of regular meetings and work sessions. Work 5