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Purchasing Procedures <br />This section outlines the County's purchasing procedures. Listed below is a summary of the <br />County's procedures with more detail to follow: <br />Amount of Purchase <br />A ro nate Procedure <br />$30.00 or less <br />Petty Cash Procedures <br />Less than $100 <br />No purchase order required <br />Most reasonable rice <br />$100.00 - $4,999,99 <br />Purchase order required <br />Most reasonable rice <br />$5,000.00 - $19,999.99 <br />Purchase order required <br />Contact the Purchasing Agent <br />Informal sealed bids <br />3 Quotes or State Contract <br />$20,000.00 - $89,999.99 <br />Purchase order required <br />Contact the Purchasing Agent <br />Informal sealed bids <br />3 Quotes or State Contract <br />Award b Board of Commissioners <br />Equipment costing $90,000 and above <br />Purchase order required <br />(includes lease to purchase items) <br />Contact the Purchasing Agent <br />Formal bid procedures <br />Award by Board of Commissioners <br />Construction and/or renovation <br />Purchase order required <br />=>$90,000 and <$500,000 <br />Contact the Purchasing Agent <br />General Statue 143-131 <br />Informal sealed bid procedures <br />Award by Board of Commissioners <br />Construction and/or renovation <br />Purchase order required <br />=>$500,000 <br />Contact the Purchasing Agent <br />General Statute 143-128 <br />Formal bid procedures <br />Minority Business Reporting <br />Award b Board of Commissioners <br />Departments receiving non -county funds must also follow the purchasing guidelines established by <br />the funding agency if these requirements are different from the County's procedures. <br />Purchases and/or Services that do not require a purchase order <br />Advertising (legal ads, radio announcements, <br />etc) <br />Annual dues <br />Claim payments <br />Courier service <br />Insurance premiums <br />Medical examinations <br />Memberships <br />Land Purchases <br />Petty cash - replenishment of funds <br />Postage permits and expenses <br />Refunds <br />Rental of buildings <br />Subscriptions <br />Travel expenses <br />Tuition fees for educational purposes <br />Utilities <br />Lee County Purchasing and Contracting Policy Page 3 <br />Amended October 19, 2009 <br />