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15" <br />6. Change Orders: Contracts for construction or repair projects can have change orders <br />during the project prior to completion, without going through a new bid process, providing <br />the bidding laws are not evaded. Cumulative change orders up to $20,000 per contract <br />can be approved by the County Manager. Change orders of $20,000 or more require <br />approval by the Board of Commissioners. <br />While NC law and County policy mandate when written contracts are required, this does not <br />preclude the use of written contracts at any time. It should also be remembered that the need for <br />a contract might vary according to circumstances. <br />North Carolina Bid Requirements <br />Formal Bid Requirements <br />The County will follow the NC General Statutes governing the formal bid requirements (143-128) for <br />purchase of supplies, materials and apparatus; and for building construction contracting and <br />repairs. The County will observe the reporting procedures as required by the NC General Statutes <br />for the required procedures. (Formal Bid guidelines attached see Policy List attachments) <br />Exceptions to Bid Requirements <br />On August 2, 2001, the North Carolina General Statutes regarding purchasing were amended to <br />adhere to modem procurement practices. Included in the amendment were several exceptions <br />for certain type purchases. This policy shall acknowledge and exempt those exceptions as listed <br />below and authorize the County Manager to award such bids: <br />1. The purchase, lease, or other acquisition of any apparatus, supplies, materials, or <br />equipment from any other government unit or agency thereof within the United States. <br />2. Cases of special emergency purchases involving the health and safety of the people or <br />their property. <br />3. Purchases of information technology through contracts established by the State Office of <br />Information Technology Services, <br />4. Purchases from contracts established by the State or any agency of the State, if the <br />contractor is willing to extend to a political subdivision of the State the same or more <br />favorable prices, terms, or conditions as established in the State contract. <br />5. Purchase of used apparatus, supplies, materials, or equipment. For purposes of this <br />subdivision, remanufactured or refab6cated apparatus, supplies, materials, or equipment <br />are not included in the exception. <br />Informal Bid Requirements <br />The informal bidding requirements cover contracts for construction or repair work and contracts for <br />the purchase or lease -purchase of apparatus, supplies, materials, or equipment involving the <br />expenditure of $30,000 or more, but less than the limits prescribed by the formal bidding <br />requirements. They may be obtained verbally, or by electronic or written submission. The Lee <br />County standard is for informal bids over the $30,000 threshold to be written sealed bids. No <br />advertisement is required. The Lee County standard is to at a minimum post any informal bid <br />request on its website, leecountync.gov, for at least five (5) business days. The Lee County <br />standard is to seek three quotes for all bids that do not qualify for the exception rules. The <br />department or county must keep a record of all quotes sought, but not are not subject to public <br />inspection until the bids are opened. The standard for awarding contracts is based on the "lowest <br />responsible bidder, or bidders, ... taking into consideration quality, performance, and the time <br />specified in the proposals for the performance of the contracts." [General Statute 143-1311 <br />Lee County Purchasing and Contracting Policy Page 10 <br />Amended October 19, 2009 <br />