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13 <br />Purchases of Supplies, Materials and Equipment ($5,000.00 - $19,999.99): <br />Competitive bids are required. The requesting department in conjunction with the purchasing <br />agent must complete a standardized request for bid form (see Specifications) and include the bid <br />cutoff date. The request for bid must be posted on the Lee County website. Informal requests for <br />bids must be posted for a minimum of five (5) business days. All bids must be sealed and submitted <br />to the Purchasing Agent who will open the bids in conjunction with the requesting department at <br />the date and time so specified. Every effort to obtain 3 bids should be exercised. Once the bid <br />deemed in the best interest of the County is determined, the requesting department shall enter <br />the purchase requisition in the County's financial package. <br />Purchases of Supplies, Materials and Equipment ($20,000.00 - $89,999.99): <br />Competitive bids are required. The requesting department in conjunction with the purchasing <br />agent must complete a standardized request for bid form (see Specifications) and include the bid <br />cutoff date. The request for bid must be posted on the Lee County website. Informal requests for <br />bids must be posted for a minimum of five (5) business days All bids must be sealed and submitted <br />to the Purchasing Agent who will open the bids in conjunction with the requesting department at <br />the date and time so specified. Every effort to obtain 3 bids should be exercised. Once the bid <br />deemed in the best interest of the County is determined, the requesting department shall take the <br />request to the Board of Commissioners for approval. Once the Board of Commissioners approves <br />the purchase, the requesting department shall enter the purchase requisition in the County's <br />financial package. <br />Purchases of Supplies, Materials and Equipment ($90,000.00 and greater): <br />Formal bid procedures are required. The requesting department in conjunction with the <br />Purchasing Agent shall develop and prepare specifications for bidding. The Purchasing Agent <br />shall be responsible for ensuring that all North Carolina General Statutes are satisfied, including, but <br />not limited to, newspaper advertisement and receipt of sealed bids. Formal bid requests will be <br />posted on the Lee County website. <br />After receipt of a bid, the Purchasing Agent, with the department head or his/her designee, shall <br />review all bid responses to determine the bid deemed in the best interest of the County. The <br />requesting department head or his/her designee shall make a formal recommendation of award, <br />with supporting documentation to the Board of Commissioners. Once the Board of Commissioners <br />approves the bid award, the requesting department shall enter the purchase requisition in the <br />County's financial package. <br />Construction and Repair Work (Below $500,000): <br />Follow procedures for purchases of supplies, materials and equipment below $90,000 <br />Construction and Repair Work ($500,000 and greater): <br />Formal bid procedures are required. The requesting department head, contracted engineer or <br />architect, and other County officials as deemed necessary are responsible for the specifications <br />and shall coordinate the bidding process with the purchasing agent. Formal bid requests will be <br />Ikw posted on the Lee County website. After the formal bidding process is completed, the <br />department head or his/her designee shall recommend to the Board of County Commissioners the <br />Lee County Purchasing and Contracting Policy Page 8 <br />Amended October 19, 2009 <br />