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017 <br />4. The Supervisor shall document the facts in writing as fully as possible and <br />instruct witnesses to reduce their observations to writing to the extent possible. <br />Documentation should include specific dates, times, people involved, behavior, <br />reactions, overall performance and a general discussion of the circumstances <br />existing at the time. Once reasonable cause has been established by the Human <br />Resources Director or the County Manager, the employee shall be advised (in <br />the presence of a witness) that as a condition of continued employment, <br />management has the right to require him/her to submit to a drug or alcohol test. <br />The employee shall then be advised of: <br />a. The basis for the reasonable cause and the requirement that the <br />employee sign a test consent form <br />b. The methods of testing which may be used <br />C. The substances which may be identified <br />d. The importance of cooperating with the collection site personnel <br />e. The confidentiality of individual test results <br />f. The consequences of; refusing to sign consent form, failing to submit to <br />immediate testing, failing to report for a specimen collection, or the <br />receipt of a positive test result. <br />5. Immediately after reviewing a through f above with the employee, the employee <br />shall be advised of the location where the test will be administered and shall sign <br />a consent form. <br />6. County personnel shall transport the employee to the test site immediately after <br />the consent form is signed. <br />7. If the employee refuses to sign the consent form or to undergo testing <br />immediately as scheduled, the department director shall take appropriate <br />disciplinary action. <br />8. If a negative test result occurs, the employee shall be notified immediately by the <br />department director or designee. <br />9. If the employee has been placed on investigatory suspension, he/she shall be <br />reinstated in accordance with policy requirements. All records surrounding the <br />incident shall be removed from the employee's personnel file. If the test is <br />positive, the Human Resources Director, within 5 days of receiving positive test <br />confirmation, shall inform the employee, in writing, of the results and the <br />proposed action to be taken. <br />4 <br />B-18 Drug and Alcohol Free Workplace <br />