11-07-16 Reg. Meeting - Laserfiche WebLink

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Ms. Victoria Whitt, Executive Director from the Sandhills Center, along with Ms. Trish Blackmon (ACT Associates, LLC) gave a presentation on the new Sandhills Center Access2Care Screening Kiosks. The Access2Care screening program is designed to provide access to anonymous, online, evidence -based behavioral health self -screenings, educational resources and referral information in English and Spanish twenty-four hours a day, seven days a week. Harnett and Guilford counties have kiosks in place at this time. No action was taken. The Board considered bids for the Carbonton Road Convenience Center Rehabilitation Project. Solid Waste Superintendent Joe Cherry stated the following five qualified bids were received to provide services related to the rehabilitation project: Sanford Contractors, Sanford, NC $236,844.54* NC Beal & Sons, Inc., Sanford, NC $168,753.98 Sandhills Contractors, Inc., Sanford, NC $178.448.00 RDU Paving, Inc., Raleigh, NC $219.769.15 Ellington Contracting, LLC, Siler City, NC $208,200.00* * The bids from Ellington Contracting and Sanford Contractors were both rejected due to an incomplete bid package. All bids were reviewed to ensure the Bid Form was accurate and all required items were included. As indicated above, the bids from Ellington Contracting and Sanford Contractors were rejected due to incomplete bid packages. The reason for the rejection was discussed with both contractors. The total bid amount from NC Beal ($168,753.98) was 29% higher than the engineer's estimate for the construction cost ($131,060.00). Because the bid amount exceeded the County's budget for the project, it was decided to not accept the bid and enter into negotiations with NC Beal to look at options to reduce the project scope and cost. The scope of the site work was reduced by slightly reducing the footprint of the asphalt and concrete, re-routing a portion of the storm drainage by ditch instead by pipe, and re -designing the concrete retaining wall to reduce the amount of concrete required. Through the revised site design the unit bid amount was reduced from $168,753.98 to $155,307.00. To further reduce the total cost, it was agreed upon that the County would provide the permanent seeding and the final contract amount was negotiated to $150,000.00. This final contract amount will be considered a lump sum amount and not a unit price amount as originally bid. It was noted the convenience center may be closed for approximately 6 -weeks for renovations. The Board asked that public service announcements be made and posted so citizens will be advised of other centers they can use during the renovation project. After discussion, Commissioner Oldham moved to approve the bid from NC Beal and Sons, Inc. for the Carbonton Road Convenience Center Rehabilitation Project in the negotiated amount of $150,000.00. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Oldham, Reives, Sloan, and Smith Nay: None The Chair ruled the motion had been adopted unanimously. The Board considered a request from the IT Department to purchase a new Data Center HVAC System for that department. IT Director Kyle Edwards stated the current system (Liebert Challenger) is in need of replacement. Availability of parts for the system is more of a challenge than ever and more replacement/maintenance and downtime has occurred to the system. Currently there is a backup unit