Agenda - 11-7-16 Reg. Meeting - Laserfiche WebLink

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Hidden Lake Property Owners Association, Inc. 1371-A Carolina Dr., Sanford, NC 27332 022 From: Board of Directors Date: October 19, 2016 To: Hidden Lake Property Owners Subject: 2016 Annual Meeting: Thursday November 17 at Carolina Trace Country Club at 7PM Greetings to Hidden Lake Property Owners, The Annual Meeting of the Hidden Lake Property Owners Association will be held on Thursday, November 17 at the Carolina Trace Country Club beginning at 7PM. At this meeting, property owners will hear reports from, and have the opportunity to ask questions of, the Directors and will be asked to vote on 3 matters: ➢ The election of two members for the Board of Directors ➢ An assessment increase of $15 for developed and undeveloped lots recommended by the Board of Directors due to a CTA assessment increase of $34 for developed lots and $40 for undeveloped lots in 2017 ➢ One proposed Bylaws change All Hidden Lake Property owners are welcome to attend this meeting. However, only property owners in good standing (no outstanding assessments or fines) are eligible to vote A property owner may vote in person or by proxy. Most property owners have completed a form designating the Proxy Trustee to cast their vote, as set out in the Bylaws, if they don't attend the meeting. (If you are a new property owner and have not yet filled out this form, one is attached.) A property owner who wishes to designate someone other than the Proxy Trustee to cast his/her vote must obtain a proxy form from the POA, fill it out, have it notarized and return it to the POA no later than November 10. You may obtain a proxy form by emailing Proxy Trustee Pat Aylies (saylies281 @gmail.com). A corporation, partnership or other entity which owns property in Hidden Lake must submit to the Secretary, in writing, at least seven (7) days prior to the Annual Meeting the name of the person to whom it designates the right to cast its votes at the meeting. The designation must be notarized and signed by a person with authority to make the designation. Failure to make this designation will result in the corporation, partnership or other entity not being able to cast votes at the meeting. The Hidden Lake Secretary is Kathy Janton (ejantonl@aol.com) (1549 Louisiana Ln., Sanford, NC 27332). The following information is attached for your consideration: • Meeting Agenda • Director Candidate information • Proposed Bylaws change • Proxy Form for Proxy Trustee If you would like to have the 2016 committee reports and the 2017 budget, just let us know by mailing us a letter at the address above or by emailing us at hiddenlake7(a),gmail.com. The Board of Directors: Bill Gardner (President), Kip Chojnacki (VP), Kathy Janton (Secretary), Alicia Albini (Treasurer), Carina Perrone (Social), Gene Vester (Recreation) & Walker Zeck (Roads/Grounds)