10-3-16 Reg. Meeting - Laserfiche WebLink

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2. A NCDOT driveway permit is required for connection to a State maintained public road. 3. The Preliminary Plat shall be valid for two (2) years if approved by the Board of Commissioners. 4. All public utilities and street improvements must be installed or a financial guarantee posted prior to recording the final plat. All financial guarantees must be accepted by the Board of Commissioners. 5. The proposed street names of Mill Run Lane and Ore Run Lane have been reserved by the GIS/Strategic Services Department for use in this development. 6. A soil evaluation shall be submitted by a licensed soil scientist that details the suitability of soils for waste disposal systems on each lot prior to final plat approval. Commissioner Oldham moved to approve the recommendation of the Planning Board for the above referenced 19 -lot major subdivision. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Oldham, Reives, Sloan, and Smith Nay: None Absent: Knecht The Chair ruled the motion had been adopted unanimously. Commissioner Knecht arrived at 5:13 p.m., after the above vote was taken. Community Development Director Marshall Downey recognized Zoning Administrator Althea Thompson who will be retiring November 1, 2016. The Board thanked her for her service to Lee County and wished her well in her upcoming retirement. The Board considered a request from the Register of Deeds for an early cut-off recording time for legal documents. Register of Deeds Pam Britt asked the Board to approve an "early cut-off' time for the recording of legal documents in her office for 4:30 p.m. Currently there is no cut-off time and attorneys, and/or legal assistants come to their office at 4:55 p.m. with 3 or 4 documents that need to be recorded. Staff is unable to get the documents recorded by the 5 p.m. State mandated cut-off time, balance cash drawers accurately and clock out by 5:07 p.m. Ms. Britt stated that one Deed of Trust might be in excess of thirty (30) pages. On October 1, 2016, the number of pages increased per State mandate. In some documents, pages are not always pre -numbered. For accuracy staff count and double count the number of pages to determine if the funds are correct. At time some legal persons also require a copy of all documents that were recorded which adds additional time for staff. A survey was completed statewide, with sixty-five (65) counties responding; twenty-six (26) have early recording cut-off times. Many have had cut-off times in excess of 10 years or longer. If approved, a notice will be posted at the Register of Deeds office and on their website notifying the public and attorneys that the early cut-off time will go into effect January 1, 2017, After discussion, Commissioner Smith moved to approve a Resolution Authorizing the Lee County Register of Deeds to Set Hours for Recording Legal Documents, a copy of which is attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Oldham, Reives, Sloan, and Smith Nay: None The Chair ruled the motion had been adopted unanimously.