Agenda - 8-15-16 Reg. Meeting - Laserfiche WebLink

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• • 14. To communicate the library's goals and objectives (5 Year Plan), and progress toward meeting them, regularly to the public, staff and to the library's governing authority. Speak to local service groups like the Rotary Club, Lion's Club, Day Kiwanis Club and Evening Kiwanis Club. a. To post long-range and annual goals and objectives on the website after Board discusses and votes. (2016-2021) Goals reviewed annually. b. Director report monthly using the Annual Plan as a guide, to Boards, FOL group and the general public through regular board meetings, meetings of county and town councils, reports in the local newspapers, monthly newsletter, and on the Regional Library website on activities and achievements. (2016-2021) c. To engage the community in the planning process. i. To conduct a client survey annually (2016-2021) ii. To provide a suggestion box at each library, a telephone number and email where any suggestions, criticisms and problems can be reported. (2016-2021) iii. The Library Director will continuously monitor needs and accept feedback during board meetings and other gatherings of community service groups and citizens and report on progress at the library to achieve library mission. (2016-2021) iv. Research ability of library to be open more nights and all day Saturday due to community request. d. To ensure the long-range plan is accessible to library staff and the public. e. To post the current and revisions of the 5 Year Plan and annual plans on the library website. 15. To provide a clean well-designed interior in good repair that encourages self-directed and group use of the library, supports staff efficiency, and promotes eco -friendly practices. a. Current and ongoing operational policy reflecting keeping the library furnishings in good condition. (2016-2021) b. To engage local library staff and Board of Trustees in a dialog to determine the space and utilization needs of each library as well as money required for upkeep, changes, and renewal. (2016-2021) c. Remove broken items form asset list and dispose of per county rules. d. Use signage that offers information at the point of need and frames that information from the customer perspective. e. To review all signage in each library. (2016-2018) f. To include signage review on an annual "to consider" checklist. g. To review eco -friendly practices/green practices of Lee County and the Library and develop written policy statements for the Library department to guide them. (2016-2021) h. Policies to be written from current practices during Fall 2016. i. Find low cost ways to freshen up the children's room i. Replace or repair partitions that have tears j. Facilities inspection of main library to be made quarterly and coordinate repairs with General Services i. In FY2016-2017 investigate repair options and possibility of writing USDA grant for skylight repair to find permanent solution to the rain leaks, sun glare and heat. Check status on CIP list for FY 2017-2018. Skylight was removed from top of list in 2016-2017. 16. Consideration of grounds and exterior committee to be formed to do an annual inspection in February. Input will be solicited at each spring Board meeting. a. Crepe Myrtle tree on Hawkins street side needs to be cut down. New landscaping to be completed on Hawkins St. side Fall 2016. 17. To meet current safety and fire codes, and be accessible to all members of the community, conforming to American with Disabilities Act (ADA) Standards. In progress a. To review each library for compliance. (2016-2021) Investigate ways to be ADA compliant b. To fully meet the requirements of the ADA Standards. (2016-2021) c. Main library and Broadway are in compliance with safety and fire codes in all areas. d. A videophone for the deaf installed at the main library. 3