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019 Maintenance of Effort Worksheet: This form is intended to help you calculate total local support The total for each line should match the total on that local funder's MOE form. The total of all lines should be the total entered in the box on the right side of the Average MOE Form. Assurance of Professional Salaries Paid with State Aid. Every library must complete the Assurance of Professional Salaries form, even if professional salaries are not paid from the Aid to Public Libraries fund. Please fill in the library name, check the appropriate box, then sign and date the form. Other Documents Due in Order to Complete your State Aid Application: • Long-range plan. • Roster for the Library Board of Trustees. Include the mailing address, telephone number, e-mail address, initial appointment date, length of term, number of terms served, and expiration date of current term for each member. Also identify the current Chairperson. • Bylaws of the Library Board of Trustees. • Current inter -local agreement for regional libraries and other joint library systems. The omission of any documents required by the State Library may delay future State Aid payments. The State Aid forms and accompanying documents must be postmarked on or before Thursday, September 15, 2016. The State Library's mailing address is included on all documents for packets that will be returned via US Postal Service. Please do not use tracking services for items sent by USPS since this mail is delivered to the State's Mail Service Center for sorting. If you prefer to return your packet using FedEX or UPS so it can be tracked, please use our street address: State Aid Library Development Section State Library of North Carolina 109 E Jones St Raleigh, NC 27601-1023 Timing of State Aid Payments, 2016-2017 According to the Department of Natural and Cultural Resources Budget Office, State Aid payments will again be deposited or mailed on a monthly basis in FY2016-2017. Once the MOE forms are received from all libraries, State Library staff will calculate each library's total State Aid allocation and determine final monthly payment amounts. Your library's actual State Aid allocation will depend on the following: • Adjustments made once the certified budget from the General Assembly is received by the Department of Natural and Cultural Resources. • Adjustments made based on the most recent certified population and per capita income figures. • Adjustments made if any libraries are unable to meet the maintenance of effort requirement. • Adjustments made if any libraries are unable to match the full amount of their State Aid allocation. • Adjustments made if any libraries had an unencumbered operational balance of more than 17 percent of the previous year's operating receipts. If I can be of any assistance as you begin work on the State Aid Application Packet, do not hesitate to contact me at tanya.prokrym(&ncdcr.gov or 919-807-7415.