6-20-16 Reg. Meeting - Laserfiche WebLink

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items: BK -00028 PG:0333 Aye: Dalrymple, Frazier, Knecht, Oldham, Reives, Sloan, and Smith Nay: None The Chair ruled the motion had been adopted unanimously. Commissioner Sloan moved to approve the Consent Agenda which consisted of the following • Minutes from the June 6, 2016 regular meeting, • Tax Releases and Refunds for May 2016 (copy attached), • 2016 Tier II Grant from the NC Department of Public Safety for Emergency Services, • Permit for July 4th Fireworks Event on Farrell Road (copy attached), and • Proclamation Designating July as Parks & Recreation Month (copy attached). Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Oldham, Reives, Sloan, and Smith Nay: None The Chair ruled the motion had been adopted unanimously. Pursuant to N.C. General Statute §153A-52.1, Chair Dalrymple opened the floor for Public Comments. The following signed up to speak and were allowed 3 minutes for comments: 1. Donna Strickland, 1708 Woodridge Drive, Sanford 2. Robert Woods, 152 S. Steele Street, Sanford 3. Marsha Ligon, 1413 Palmetto Path, Sanford 4. Keely Wood, 363 Angel Road, Sanford County Manager John Crumpton stated bids for the San Lee Nature Center were received on May 1011. M & R Associates were low bidder but within 72 hours pulled their bid due to a clerical error. Construction Systems, Inc., (CSI) Fayetteville, was the next low bidder with a base bid of $1,997,000. For the last 3 weeks the Architects, CSI staff and county staff have been reviewing the bids and attempt to value engineer the project to remove as much cost as possible. A value engineering reduction of $121,656.00 has been reached, making the final base bid at $1,875,344,000. The following three options were presented to the Board for consideration: Option 1 — award the project as bid. $723,920 would be moved from the capital reserve funds the County set aside in FY 2016-17 to pay for the project. Thus the County would award a contract to CSI for $1,997,000. Option 2 — remove the allowances in CSI's bid for contingency and site work of $31,800 and $43,858 to the project ordinance contingency and award a contract of $1,921,342 to CSI. The County would then be in control of all contingency funds and any change orders would have to come before the Board of Commissioners. Option 3 — accept CSI's and H & H's value engineering proposal which would reduce the cost by $45,998. We would continue to hold the allowances in contingency and award a contract to CSI in the amount of 2