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0 ' BOOK 6 PAGE 298 PURCHASE ORDER SYSTEM Purchase orders will be made by all County department heads who are authorized to make purchases for their department. Purchase orders will be used for all purchases in excess of $10.00. The department heads who are authorized to make purchases are as follows: Buildings Superintendent Sheriff Clerk of Superior Court Register of Deeds Veterans Service Officer Tax Collector Tax Supervisor County Accountant Director of Public Welfare Farm and Home Agents The purchase order blanks will be prenumbered and made up in sets of four printed on different colors of paper. The department head will fill out a set of blanks with the necessary information, preferably on type- writer. The original and the first copy and the third copy will be given to the County Accountant by the department head. The County Accountant will ascertain from her records if there is sufficient appropriations for the purchase. If so, she will sign the original and first copy and return to the department head, and the third copy she will keep in an appropriate file. The department head will then furnish the original to the vendor, and will retain the first and second copies. The vendor is requested to furnish invoices in duplicate to the department head. When the merchandise is received by the department head it will be checked against the purchase order and the invoice. If there are no exceptions, the department head will fill out the necessary information on the second copy of the purchase order and give it with the original invoice to the County Accountant. The County Accountant will then put the invoice in line for approval by the County Commissioners. After the check is written, the invoice together with the second copy of the purchase order is filed alphabetically in the County Accountant's office. The third copy of the purchase order is then trans- ferred from the "outstanding" file to the completed file where it is filed numerically. The department head retains in his files the first copy of the purchase order and the duplicate invoice.