2-15-16 Reg. Meeting - Laserfiche WebLink

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BK -00028 PG -.0086 advertise for further upset bids, a copy of which is attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Oldham, Reives, Sloan, and Smith Nay: None Absent: Knecht The Chair ruled the motion had been adopted unanimously. The Board considered bids for the Bob E. Hales Center Renovation Project. This project is the result of a joint effort between the City of Sanford and Lee County to renovate the storage bay area at the Bob E. Hales Center (old Armory) into program space that will positively impact the community. The City of Sanford, with help from Lee County, will provide space for programming for vulnerable young adult males on Friday and Saturday nights as well as weeknight programming for younger youth. Parks & Recreation Director John Payne presented the following bids for the above referenced project: CONTRACTOR BASE BID G & G Builders, Inc. $222,321.00 Wendell, NC H. M. Kern Corporation $212,800.00 Greensboro, NC M & R Associates of Sanford $227,500.00 Sanford, NC Progressive Contracting, Inc. $247,300.00 Sanford, NC Commissioner Knecht arrived during this presentation at 5:12 p.m. Mr. Payne stated Architect Tim Sherman reviewed the low bid and value engineered some items and the low bid from H. M. Kern can be reduced to $207,700. With Architectural fees ($16,500) and a small 5% contingency ($10,385) the total project cost is now $234,335. The original estimate and amount used for the FY 2015-16 Parks & Recreation budget is $164,000. Parks & Rec can add $8,000 from their existing budget to help with the shortfall. If this is done the shortfall is $62,335.00. County Manager John Crumpton stated the Board has two options. First, reject all bids and bid again or second, award bid to H. M. Kern Corporation at $207,700 and cover the shortfall from fund balance. Architect Tim Sherman was present and answered questions from the Board. After discussion, Commissioner Reives moved to reject all bids and ask the City of Sanford to contribute funds toward the $62,000 shortfall. The motion further stated that if the City did not comply with the request, the project would be re -bid. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Oldham, Reives, Sloan, and Smith Nay: None The Chair ruled the motion had been adopted unanimously. Finance Director Lisa Minter presented Budget Amendment #2/15/16/13 to appropriate funds for the following departments: 3