Agenda - 12-7-15 Reg. Meeting - Laserfiche WebLink

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035 and County Finance Officer. This person serves as a liaison between the department and other county offices in regard to changes in fiscal matters. Often times this worker represents the Agency Director at various state and county meetings including the County Director's Meeting and Department Head Meetings regarding fiscal matters. k. This position will be responsible for preparing budget amendments and explanations. 1. This position is responsible for working with state and county auditors, analyzing information for audits and monitoring the reconciliation of federal and state revenues to expenditures on the county books and expenditures reported for the audit. This position is responsible for the preparation of detailed data needed for the audit as well as answering questions regarding the Department of Social Services fiscal operations. This position also provides oversight for all accounting functions carried out by the accounting staff within the department. m. This position is responsible to monitor the reconciliation of expenditure reports to the county's general ledger. This involves investigating differences between the department's expenditures and the county finance office and advising the County Finance Officer as to changes which need to be implemented. Expenditure reports are also prepared and presented to the Social Services Board and County Commissioners upon request. These reports are reviewed in depth with the Agency Director prior to their presentation at the Board Meeting. n. This position is responsible for developing fiscal policy and procedures for new programs. An example is the Medicaid at Risk Program and In -Home Services. Income scales must be developed and revenues must be projected. This requires frequent contact with program staff to discuss spending and budgetary changes that must be implemented on an on-going basis. It also requires knowledge of the service program requirements. o. This position is responsible for preparing, planning, forecasting, researching, and developing the Department's annual budget. This worker will work closely with the Agency Director in preparing for the presentation of the proposed budget to the Social Services Board and the County Manager. p This position will prepare budgetary line item transfers and budget revisions to present to the County Finance Officer. q. Prepare and monitor monthly reports to the Director and the Social Services Board (as needed) reflecting budget and monthly expenditures per line item. Analyze changes and report to Director any unanticipated changes. r. Review the monthly 1571 Reimbursement Report, Medicaid Transportation Report with the Accounting Tech. Review travel expenditure reports prior to their submission for payment and approve all administrative bills for payment. This employee must be able to work independently. Most contact is with Department Managers/Supervisors, Agency Director, DSS Board, County Finance Officer, and the County Manager's Office. Work is reviewed by state officials, county auditors, and agency director and through fiscal reports. The work provided by this position/department, affects the entire Social Services Department. Decision made by this position could impact multiple units as a result of the programmatic funding. s. This position must be able to interpret the Director's and the Board of Social Services' fiscal philosophy and incorporate this philosophy into the budget practices of the department and into the overall management and practices of the entire Administrative Division. t. This position must be able to analyze the impact of unforeseen increases or decreases in both fixed and variable costs. u. This position is responsible for reviewing all requests for office equipment and office supply purchases and authorizing the purchase. 4