Agenda - 11-2-15 Reg. Meeting - Laserfiche WebLink

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014 DocuSign Envelope ID: BEDDB799-CDA8-45E8-AEDE-DBADD83AF8B9 item, number of items, description, location, condition and identification number may be used to meet this requirement. The Sub -Recipient must provide quarterly updates until all funds are expended. ii. Sub -Recipient must ensure a control system exists to ensure adequate safeguards to prevent loss, damage or theft. Sub -Recipient shall be responsible for replacing or repairing equipment which is willfully or negligently lost, stolen, damaged, or destroyed. Any loss, damage or theft of the property must be investigated and fully documented, and made part of the official project records. iii. Sub -Recipient or equipment owner must ensure adequate maintenance procedures exist to keep the equipment in good condition. iv. Disposition Procedures. Sub -Recipient may dispose of the equipment when the original or replacement equipment acquired under the grant award is no longer needed for the original project or program. Items with a fair market value of less than $5,000 may be retained, transferred or otherwise disposed of with prior approval of Recipient and in accordance with disposition requirements in 2 C.F.R. Part 200. Items with a current per unit standard federal or fair market value in excess of $5,000 may be retained, transferred or otherwise disposed of with prior Recipient approval in accordance with disposition requirements in 2 C.P.R. Part 200. Sub -Recipient must provide documentation that includes the method used to determine current fair market value. v. Only authorized equipment listed in the Authorized Equipment List (AEL), with appropriate grant listed are eligible for purchases from this grant. For more guidance visit www.fema gov P. No indirect or administrative costs will be charged to this allocation award. Sub -Recipients must utilize equipment as intended in their project application to NCEM. Any variation from this intended use must be requested in writing and approved by NCEM. Any equipment purchased under the Homeland Security Grant is subject to use as a regional asset to be utilized by the US DHS, North Carolina Emergency Management, or Domestic Preparedness Region partners and statewide as needed. Failure to adhere to this policy might result in revocation of funds allocated for the purchase of said equipment. R. Each Sub -Recipient must have a DUNS Number, prior to any funds being released. DUNS Numbers may be obtained from either of the following web links: www.dnb com or http://fedgov.dnb.com/webfomi. S. System for Award Management (SAM) registration is required for all applicants. Each Sub -Recipient shall ensure that your organization's name, address, DUNS number and EIN are up to date in SAM and that the DUNS number used in SAM is the same one used to apply for all FEMA awards. SAM information can be found at http://www.sam.gov. Future payments will be contingent on the information provided in SAM; therefore it is imperative that the information is correct. T. The purchase or acquisition of any additional materials, equipment, accessories or supplies, or the provision of any training, exercise or work activities beyond that identified in this MOA shall be the sole responsibility of Sub -Recipient and shall not be reimbursed under this MOA. U. HSGP Sub -Recipients certify that they have read and agree to abide by the Sub -Recipient instructions provided in the sub-receipeint instructions document provided by NCEM. 9. Funding: All terms and conditions of this MOA are dependent upon and subject to the allocation of funds from the DHS and NCEM for the purpose set forth and the MOA shall automatically terminate if funds cease to be available. A. All terms and conditions of this MOA are dependent upon and subject to the allocation of funds from USDHS, FEMA and Recipient for the purposes set forth and the MOA shall automatically terminate if funds cease to be available. Allowable costs shall be determined in accordance with the applicable USDHS Program Guidelines, which include, but may not be limited to, the FY 2015 HSGP NOFOA, available at: www.fema. ov, 2 CFR Parts 200 Sub -part F, 215, 220, 225. and 230, Federal Acquisition Regulations (FAR) 5