Agenda - 11-2-15 Reg. Meeting - Laserfiche WebLink

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DocuSign Envelope ID: BEDDB799-CDA8.45E8-AEDE-DBADD83AF8B9 D. Complete the procurement(s) process not later than 2/28/2018 013 E. Provide quarterly progress reports to the Homeland Security Grant Manager, DPR chair, and/or Branch Office by the following dates: 15th January, 15th April, 15th July and 15th October each calendar the grant is active. Attachment 2 F. Provide a list at project completion phase to the Homeland Security Grant Manager, DPR chair, and/or Branch Office listing all items purchased through the grant. G. Comply with the applicable federal statutes, regulations, policies, guidelines and requirements, reporting requirements and certifications as outlined in the applicable HSGP NOFOA and Grant Award and Special Conditions documents. H. Maintain a grant management filing system as required in this MOA and Attachment 4. Comply with current federal suspension and debarment regulations pursuant to 2 CFR 200 Sub -part F and OMB Circular A-133 which states in pertinent part that "effective November 26, 2003, when a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity is not suspended or debarred or otherwise excluded. Sub -Recipient shall be responsible to ensure that it has checked the federal System for Awards Management (SAM) https://www.sam.gov/portal/public/SAM/ and the State Debarred Vendors Listing, http://www.pandc.nc.gov/actions.asp to verify that contractors or sub- Recipients have not been suspended or debarred from doing business with the federal government". J. Ensure that HSGP funds are not used to support the hiring of any personnel for the purposes of fulfilling traditional public safety duties or to supplant traditional public safety positions and responsilibities. K. Non -supplanting Requirement. Federal grant funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. L. All materials publicizing or resulting from award activities shall contain this acknowledgement: "This project was supported by a Federal award from the U.S. Department of Homeland security, office of Grants and Training and Department of Public Safety, North Carolina Emergency Management " Use of the federal program logo must be approved by DHS. Printed as a legend, either below or beside the logo shall be the words "Funded by U.S. Department of Homeland Security. M. The purchase or acquisition of any additional materials, equipment, accessories or supplies or completion of any work activities beyond those identified in this MOA shall be the sole responsibility of Sub -Recipient and shall not be reimbursed under this MOA. Sub -Recipient shall prominently mark any equipment purchased with grant funding as follows: "Purchased with funds provided by the U.S. Department of Homeland Security." N. Sub -Recipient shall have sole responsibility for the maintenance, insurance, upkeep, and replacement of any equipment procured pursuant to this Agreement unless hand receipted or transferred. O. Sub -Recipient shall maintain an effective property management system that complies with the following requirements. Equipment is defined as tangible, non -expendable property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. Sub -Recipient may have property management guidelines that are more restrictive, requiring a unit of equipment with a value of less than $5,000 to be inventoried; if so, such equipment purchased under this award allocation shall be included on the report submitted to Recipient. i. Recipient and Sub -Recipient shall take an initial physical inventory of any equipment. The Grant Summary, Cost Reports with backup documentation, Certificate of Title, and any other Sub -Recipient reports or inventory reports that include information regarding the grant, vendor, invoice number, cost per 4