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DocuSign Envelope ID: BEDDB799-CDA8-45E8-AEDE-DBADD83AF8B9 <br />Oil <br />of work activity. The original signed copy of this Award and MOA must be signed by the Official(s) authorized <br />to sign below and returned to North Carolina Emergency Management no later than 45 after award date. The <br />grant shall be effective upon return of the executed Grant Award and Memorandum of Agreement and <br />final approval by North Carolina Emergency Management of the grant budget and program narrative. <br />Grant funds will be disbursed (according to the approved project budget) upon receipt of evidence that funds have <br />been invoiced and products received and/or that funds have been expended (i.e., invoices, contracts, itemized <br />expenses, etc.) and/or that all work activities are completed. <br />4. Funding Eligibility Criteria: Federal funds administered through the State are available to local governments to <br />assist in the cost of developing and maintaining a "Comprehensive Emergency Management" program. <br />Continued HSGP funding is contingent upon completion of all HSGP funding requirements. The following <br />eligibility criteria must be adhered to during the Grant Program: <br />A. Every participant must.- <br />i. <br />ust: <br />i. be established as a State, Local, or Non -Profit agency by appropriate resolution/ ordinance; <br />ii. Complete any procurement(s) and expenditures no later than 2/28/2018. <br />iii. Provide quarterly progress reports to NCEM Branch or Grants office Rersonnel using the latest Grant <br />Quarterly Report form by the following dates: January 15'h , April 15 , July 15'h and October 15'h. <br />B. File Retention: Sub -Recipient is required to maintain records and (invoices) of this grant for five (5) years <br />after termination of the grant, or audit if required, or longer where required by law, as outlined below, <br />attached and incorporated by reference. However, if litigation, claim or audit has been initiated prior to the <br />expiration of the five-year period and extends beyond the five-year period, the records shall be retained until <br />all litigation, claims or audit findings involving the records have been resolved. Files must be avaiable for <br />review by North Carolina Emergency Management Staff for site visits, project closeout and future audits. <br />i. Sub -Recipient must include appropriate documentation in the file, including but not limited to the <br />following documents: <br />1. Grant Award and Memorandum of Agreement/ Memorandum of Understanding and Supporting <br />Appendices <br />2. Completed appropriate cost report forms with invoices and proof(s) of payment <br />3. Audit Findings and Corrective Action Plans <br />4. Equipment Inventory records with photo documentation of labeling <br />C. Employees must be covered by an approved Pay Plan. However, the Director may be exempt from this <br />requirement. <br />D. The political subdivision must have an acceptable local travel regulation plan or accept the state travel <br />regulations. <br />5. Conditions: The Sub -Recipient certifies that it understands and agrees that funds will only be expended for those <br />projects outlined in the funding amounts as individually listed in the FY 2015 HSGP Application Packet, <br />incorporated by reference herein. The Recipient certifies that it understands and agrees to comply with the general <br />and fiscal terms and conditions of the grant including special conditions; to comply with provisions of the <br />applicable laws, rules and policies governing these funds; that all information is correct; that there has been <br />appropriate coordination with affected agencies; that it is duly authorized to commit the Sub-recipent to these <br />requirements; that costs incurred prior to grant application approval will result in the expenses being absorbed by <br />the Sub-recipent; and that all agencies involved with this project understand that all federal funds are limited to a <br />36 -month period. <br />6. Supplantation: Sub-recipents are required to provide assurance that grant funds will not be used to supplant or <br />replace local or state funds or other resources that would otherwise have been available for homeland security <br />