Minutes - July 13, 2015 Reg. Meeting

Home Browse Search

BK:00027 PG -0711 5. Expend project funds in a manner that ensures free and open competition. 6. Complete all project expenditures by August 31, 2015 or as amended by mutual consent. 7. On or before August 31, 2015, submit a single request for reimbursement with appropriate documentation of eligible project expenditures as defined in the grant application. 8. If eligible, the Library and all subgrantees shall: (a) ask the North Carolina Department of Revenue for a refund of all sales and use taxes paid by them in the perfonnance of this Contract, pursuant to N.C.G.S. 105-164.14; and (b) exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement reports. 9. Acknowledge the Institute of Museum and Library Services in all related publications and activities in conjunction with the use of grant funds as follows: "This publication/activity/program/etc. was supported by grant funds from the Institute of Museum and Library Services under the provisions of the federal Library Services and Technology Act as administered by the State Library of North Carolina, a division of the Department of Cultural Resources." Submit a copy of any publications or materials produced under the grant to the State Library. 10. Provide library services resulting from the grant to all members of the community served, in compliance with all Federal statutes relating to non-discrimination on the basis of race, color, national origin, sex, handicap, or age. 11. Request prior written approval from the State Library for any subcontracting or assignment to any subgrantee or assignee. Neither the Library nor any subgrantee or assignee is relieved of the duties and responsibilities of this agreement. Subgrantees and assignees agree to abide by the terms of this agreement and must provide all information necessary for the Library to comply with the terns of this agreement. 12. Only approved, awarded expenditures are allowable; any funds not expended as defined in the grant application will be repurposed by the State Library upon ternination of this agreement. 13. Submit a final report to the State Library by September 30, 2015, providing a summary of project expenditures, a narrative of project activities, evaluative elements, and an assessment of the goals achieved as defined in the grant application. 14. Certify upon completion of the grant that grant funds were received, used, and expended for the purposes for which they were granted. 15. Maintain adequate financial records to ensure complete reporting, and retain programmatic, financial, and audit records relating to the grant for a minimum of three years from the due date of the final (yrant report at the end of the Five Year Plan, or until all audit exceptions have been resolved, whichever is lon,„er. Provide access upon request to the Department of Cultural Resources, Office of the State Auditor, Institute of Museum and Library Services and the Comptroller General or their designees, to all records and documents related to the award, including audit work papers in possession of any auditor of the Library. 16. Ensure that grant funds are audited in compliance with state and federal audit requirements for local governments and public authorities, institutions of higher education, and non-profit organizations, and, as applicable, according to the standards of the federal Single Audit Act of 1984 as amended 1996 and 2003, and Circular A-133 '*Audits of States, Local Governments, and Non -Profit Organizations" as supplied by the Executive Office of the President, Office of Management and Budget, Washington, DC. 2014-2015 LSTA Grant Agreement page 2 of 5