Minutes - March 16, 2015 Reg. Meeting

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BK:00027 PG:0293 The Chair ruled the motion had been adopted unanimously. The Board considered a meeting time change for the April 6t and April 20 meetings. Commissioner Smith asked the Board at the March 2 nd meeting to change the meeting time for the next three (3) meetings from 4 p.m. to 6 p.m. due to his work schedule. The Board agreed to hold today's meeting (March 16t at 6 p.m. to discuss meeting times for the next two (2) meetings. After discussion, Commissioner Smith moved to change the meeting time for the April 6th and April 20th meetings to 6 p.m. Upon a vote, the results were as follows: Aye: Knecht and Smith Nay: Dalrymple, Frazier, Oldham, Reives, and Sloan The Chair ruled the motion failed with a 5 to 2 vote. The Board discussed a Subdivision Street Maintenance Policy for Buckroe Drive /Subdivision in the Deep River area. Michael James, Management Fellow stated that during the September 8, 2014 meeting, the Board heard from property owners residing along Buckroe Drive in the Doe Run Subdivision in the northeastern portion of the County in reference to assistance in getting DOT to accept maintenance of the road. The street in question was publicly dedicated and designed to meet DOT standards but the developer went bankrupt and the road was never completed to required DOT standards. Mr. James stated this is a common problem for citizens in rural subdivisions and counties may choose to address the issue through special assessments. Property owners can also address the issue privately through homeowner associations or informal agreements, but this is not always feasible. A copy of Pitt County's policy was shared with the Board that deals specifically with "Special Assessments ". Mr. James discussed the process that would have to be followed if the Board chose to adopt a policy for "Special Assessments" to improve subdivision streets. Commissioner Smith stated he would like to see the Board move forward and assist residents with road issues. County Manager John Crumpton stated the Board would need to adopt and have in place a policy before anything can move forward. It was also noted that the Department of Transportation would have to approve the policy before the project can move forward. Commissioner Smith moved for staff to provide a policy for consideration at the April 6th meeting. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Oldham, Reives, Sloan, and Smith Nay: None The Chair ruled the motion had been adopted unanimously. The Board considered Budget Amendment # 03/16/15/12 for the following departments: Health Promotion — appropriate $13,757 in additional DEHNR Health Promotion funds to be used to assist with community projects as well as travel and training for Health Educators. Health WIC — appropriate $2,714 in additional DEHNR WIC funds awarded by the State. After discussion, Commissioner Frazier moved to approve the above referenced Budget Amendment, a copy of which is attached and upon this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Oldham, Reives, Sloan, and Smith Nay: None