Agenda - 3-2-15 Reg. Meeting - Laserfiche WebLink

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shall be given to each member of the Environmental Affairs Board not less than five (5) days prior to the meeting unless an emergency or other special situation exists making it impossible or impractical to give five (5) days prior notice; in which event, notice may be given by a reasonable means prior to the meeting. All meetings shall be open to the public. 2.04 Attendance Participation by the membership of the Environmental Affairs Board is critical to its success. In order to insure a quorum at scheduled meetings, member should notify staff when unable to attend a scheduled meeting. Inactive members may be replaced for the remainder of an unexpired term at the discretion of their appointing board. 2.05 Quorum and Voting In 2015, a quorum shall consist of ten (10) members of the Environmental Affairs board being present throughout the entire scheduled meeting. In 2016, a quorum shall consist of seven (7) members of the Environmental Affairs board being present throughout the entire scheduled meeting. In 2017 and thereafter, a quorum shall consist of six (6) members of the Environmental Affairs board being present throughout the entire scheduled meeting. All actions shall be decided by a majority vote of the members in attendance where a quorum was established. 2.06 Committees The Environmental Affairs Board may approve the establishment of such committees as it deems necessary, either standing or temporary. The composition of said committee shall be determined by the Board with the committees selecting their own Chairman. 2.07 Staff The Sanford /Lee County Planning Department Director and Administrative Assistant and the Lee County Health Director will serve as staff for the Environmental Affairs Board. Staff shall be responsible for preparing notices of the meetings and agendas for the meeting after consultation with the chairman and any other board member who may want a specific item on the agenda. The Sanford /Lee County Planning Department Administrative Assistant shall serve as Clerk to the Environmental Affairs Board and shall be responsible for keeping a record of member attendance, resolutions, discussions, findings, and recommendations, which shall be public record. At the discretion of the Mayor for the Town of Broadway, staff from this respective jurisdiction may be assigned to the Environmental Affairs Board to provide assistance as needed. Section 3.00: Amendments 3.01 Amending Bylaws Approval by at least two- thirds (2/3) of the members of the Environmental Affairs Board shall be required to recommend amendments to the Board of Commissioners. The City of Sanford City