Agenda - 11-17-14 Reg. Meeting - Laserfiche WebLink

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006 The Board considered an application for Lottery Funds for the Board of Education. Finance Director Lisa Minter stated the FY 2014 -15 budget includes $1,400,000 of lottery proceeds. The Lee County Board of Education and Lee County approved an application last year in the amount of $700,000. The amount was not spent so that amount was re- budgeted this year along with an additional $700,000 to complete Phase 2 of the replacement of air handlers and electric heat at East Lee Middle School. The Lee County Board of Education has prepared an application to draw $584,000.00 of Lottery proceeds to complete the project. Total project is expected to cost $1,284,000.00. After discussion, Commissioner Smith moved to approve the Application for Lottery proceeds in the amount of $584,000.00, a copy of which is attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered Budget Amendment # 11/03/14/05. Finance Director Lisa Minter presented said Budget Amendment for the following departments: Social Services — to appropriate additional revenue for Adult Day Care, Crisis Intervention and Family Reunification programs. IT — to appropriate $47,900 from fund balance to cover the surveillance Camera project for the Government Center. Commissioner Frazier moved to approve Budget Amendment # 11/03/14/05, a copy of which is attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered a security surveillance system for the Lee County Government Center. County Manager John Crumpton stated there had been several security incidents at the Lee County Government Center over the past months involving citizen, employee, and County vehicles. There have also been incidents involving staff, citizens, and transient persons inside and outside the building area. The proposed system will arm the Government Center with complete surveillance that will be forensic in nature, meaning that once an incident occurs, IT staff will be able to view and deliver the footage to law enforcement personnel in order to identify suspects and begin putting a stop to criminal activity. The system is expandable, robust, and uses high quality and innovation technology for the solution. Several vendors were given the opportunity to present Lee County with an overall solution of their choosing based on limited and general bid criteria. Security 101 is being recommended which offers a 5 -year protection plan that allows complete warranty of the entire system for roughly 5% annually of the total investment in order to protect the County's investment in the system. Mr. Crumpton stated two options were available for consideration — a 1 -year warranty for $47,893, or $46,860 a year and a 5 -year warranty of $2,678 per year. Mr. Al Affinito, President of Security 101 Raleigh was present and answered questions from the Board. After discussion, Commissioner Dalrymple moved to approve a contract with Security 101 with the 5 -year warranty, a copy of which is attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: 5