Agenda - 10-20-14 Reg. Meeting - Laserfiche WebLink

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006 The Board considered the Annual Support Agreement for License Agreement for MUNIS Software. IT Director Kyle Edwards asked the Board to approve the Annual Support Agreement with Tyler Technologies for the MUNIS Financial Management Software System and Tax System. The financial software system includes all necessary applications for the Finance Department to operate internal /external accounting, billing, and payroll procedures. The Tax software system includes all necessary applications for the Tax Department to operate accounts receivable, NC motor vehicle billing, tax billing, and accounting /general ledger /budget. After discussion, Commissioner Reives moved to approve the Annual Support Agreement and License Agreement for MUNIS Software with Tyler Technologies as presented, a copy of which is attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered a Resolution approved by the Social Services Board for Unaccompanied Minor Undocumented Children. Social Services Director Brenda Potts stated that when a child, who is not accompanied by a parent or legal guardian is apprehended by immigration authorities, the child is transferred to the care and custody of the Office of Refugee Resettlement (ORR). Federal law requires that ORR feed, shelter, and provide medical care for unaccompanied children until it is able to release them to safe settings with sponsors (usually family members), while they await immigration proceedings. Data on -line indicates that from January through August 2014, 1,648 unaccompanied minor undocumented children were placed with their North Carolina relatives or sponsors. It is unknown at this time if any of those 1,648 children are in Lee County. This will likely not be known until the placement disrupts and the child requires extensive medical treatment or they get into the Juvenile Justice System or Protective Services. Ms. Potts further stated that in the event Lee County Social Services were to have to take a child into custody or given custody by the courts of one of these unaccompanied minor undocumented children, the County would be financially responsible for the physical, mental health and financial needs of the child. This would be "all county" funds with no reimbursement. The Lee County Social Services Board decided to take preventive action at their September meeting due to how the State and Federal assistance policies are written at time which are: • these children would not be entitled to traditional social services, • these children would not qualify for Federal Food & Nutrition benefits, • these children would not qualify for reimbursable Foster Care Services (administrative for worker time nor boarding home placement), • these children would not qualify for traditional Medicaid (only eligible for life threating emergency services), and • these children do not meet the current criteria for Refugee Assistance. Surry County has adopted Resolutions on Resettling of Illegal Immigrants Including Unaccompanied Minors from Honduras, El Salvador, and Nicaragua. Ms. Potts asked Commissioners to endorse the Resolution adopted by the Lee County Board of Social Services at their September meeting, and to study and consider the Resolutions provided by Surry County for action at the October 20th meeting. Ms. Potts was asked to check with the local school system to see if any of these children have been enrolled in the school system. After discussion, Commissioner Smith moved to endorse the Resolution adopted by the Lee County Social Services Board at their September 16, 2014 meeting, a copy of which is attached to these Minutes, and by this reference made a part hereof, and defer action on the other Resolutions until the October 20th meeting. Upon a vote, the results were as follows: 5