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BK:00026 PG - 0978 <br />Attachment B — NC Cardinal Annual Costs by Library <br />State Fiscal Year 2014 -2015 <br />Annual Cost Calculations <br />A. The Department shall fund migration costs and base level access costs for the Library's <br />participation in NC Cardinal during its migration year and one (1) additional State Fiscal <br />Year (July 1 — June 30) of base level access costs. Base level access is defined as access <br />to and use of the NC Cardinal Integrated Library System (ILS) software, hardware, integral <br />components, and tools related to the statewide resource sharing distribution system. Upon <br />the third (3rd) State Fiscal Year of participation in NC Cardinal, the Library shall fund its <br />portion of base level access costs for the NC Cardinal ILS. <br />B. The Library's annual costs for participation in the NC Cardinal ILS shall be calculated based <br />upon the following formula: <br />Library Branch Cost (Library # of Qualifying Branches * Cost per Branch) <br />Subscription Cost (Library % of Total ILS Active Items * Total ILS Subscription <br />+ Share Cost) <br />Total Library Cost <br />C. The Library Branch Cost consists of an annual flat fee for each qualifying branch location <br />within a Library's service area. Library outlets that are not qualifying branches will not incur <br />the annual fee. <br />1) A Qualifying Branch meets the following criteria: <br />a. Is open more than 18 hours per week; <br />b. Stores and circulates items to the general public; and <br />c. Acts as a circulating branch as their primary responsibility. <br />2) The Cost per Branch is the annual flat fee charged by the NC Cardinal hosting vendor. <br />This fee is annually reviewed and negotiated. <br />D. The Subscription Cost Share is the Library's percentage of the total fee charged by the NC <br />Cardinal hosting vendor to maintain and administer the shared ILS software and hardware. <br />1) An Active Item is a catalog record associated with a speck barcode which has not <br />been withdrawn, discarded, or deleted during the fiscal year. The Library's percentage of <br />active items is calculated based on the total number of active items in the NC Cardinal <br />shared catalog. Active item counts for the calculation of annual costs shall be captured <br />on January 1 of each year. <br />2) The Total ILS Subscription Cost charged by the NC Cardinal hosting vendor is <br />annually reviewed and negotiated. The subscription provides for: <br />a. maintenance for server administration; <br />b. implementation of software upgrades; <br />c. maintenance of database storage performance optimization; <br />d. upgrade of server configuration; and <br />e. support of software issues and problem resolution. <br />NC Cardinal Memorandum of Agreement Page 15 of 16 <br />