Minutes - 9-8-14 Reg. Meeting - Laserfiche WebLink

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BK:00026 PG. In the event that funds or program capacity are not available to support all public libraries that apply, applicants will be selected based on the following criteria: 1. expiration date of the library's automated system contract; 2. scope and complexity of the library's migration requirements; and 3. other circumstances affecting the library as determined by the State Library. Section 2b: Membership Activation Membership is effective on the date the NC Cardinal Memorandum of Agreement is fully executed. Section 2c: Member Withdrawal Prior to terminating or taking action to withdraw from NC Cardinal, the Member Library shall discuss their intentions with authorized representatives of the State Library and the NC Cardinal Governance Committee. Critical issues that the Member Library believes justify such withdrawal must be presented in written form. If discussions with the State Library and the NC Cardinal Governance Committee do not resolve the issues to the Member's reasonable satisfaction, the Member Library shall have the right to discontinue participation in NC Cardinal by give written notice on or before June 30 to the State Library, subject to the terms and conditions of the Memorandum of Agreement. Section 2d: Effective Date of Withdrawal The membership of a Member Library giving written notice on or before June 30 will cease on September 30 of the following State Fiscal Year. Section 2e: Default A violation of any provision, policy, or requirement that is not corrected by the Member Library within sixty (60) days after written notice by the State Library will constitute default under the terms of their NC Cardinal Memorandum of Agreement and these Bylaws, subject to the terms and conditions of the Memorandum of Agreement. Section 2f: Electronic Balloting At the discretion of the State Library or by a consensus vote of the Governance Committee, electronic balloting may be employed. Notice of issues for electronic ballot must be electronically emailed to each member of the Governance Committee no less than one (1) week prior to the designated "ballot start time." Electronic balloting may proceed after approval by the Governance Committee. Section 3: Governance Committee The Governance Committee provides guidance to the State Library of North Carolina in terms of communications, organizational structure, review of NC Cardinal Bylaws and Memorandum of Agreement, cost sharing policies, and the approval of common, consistent policies. Powers and Authority for this committee are outlined in Section 3h, Powers and Authority. Section 3a: Number and Composition The Governance Committee shall consist of five (5) members from participating NC Cardinal Libraries and two (2) members from the State Library: the NC Cardinal Program Manager and a representative NC Cardinal Memorandum of Agreement Page 11 of 16